Policies and Procedures Manual 2024 - 2025

7.10 Medical Leave Policy

Definition and Eligibility

 

Paid medical leave is an authorized paid absence from work, which full-time (40 hours/week), 12-month employees accrue as a result of their employment. All eligible employees accrue and may use medical leave in accordance with the provisions of this policy.

 

The immediate supervisor must approve medical leave.

 

Accrual

 

Full-time (40 hours/week), 12-month employees accrue medical leave during each pay period. Accruals are credited to employees on each pay day. Newly eligible employees will begin accruing leave hours the first day of employment. Accruals will be credited to employees on each successive pay date.

 

 

Exempt, Salary Medical Accrual Rates

 

 

Length of Service

Medical Leave Hours Accrued

 

Per Year

Per Month

Maximum accrual carried forward

First 10 years of service

96

8

960

11 through 20 years of service

144

12

960

After 20 years of service

192

16

960

 

 

Non-Exempt, Hourly Medical Accrual Rates

 

Length of Service

Medical Leave Hours Accrued

 

Per Year

Per Hour

Maximum accrual carried forward

First 10 years of service

96

0.0462

960

11 through20 years of service

144

0.0692

960

After 20 years of service

192

0.0924

960

* Overtime is excluded in the calculation of accrual rates for non-exempt, hourly employees.

 

 

 

Eligible employees may carry forward up to the maximum accrual limit from one calendar year to the next each January

Employees eligible for increased accrual rates will be awarded the increase in vacation accrual hours beginning on the first day of the pay period during which the anniversary occurs. 

 

Compensation

Employees may maintain their regular pay and benefits while absent from work on approved medical leave. Employees are not compensated for accrued unused medical leave when employment with the University terminates. Employees who are absent from work due to illness or injury sustained in the course of employment by the University are subject to and paid in accordance with the provisions of the Georgia Workers’ Compensation Law.