Policies and Procedures Manual 2024 - 2025

2019 - 2020 Policy Manual Changes

2019 - 2020 Policy Manual Changes

Approved by BOT

Policy Changed/ Created

New/ Revised/ Removed Policy

Policy Title

Page #

Description of Change

October 2019

2019-10

Removed

3.6 Employment Definitions

Redundant and outdated information

October 2019

2019-10

Revised

3.8 Pay Periods and Checks

18

Pay checks will be mailed on 25th, or bi-weekly pay date, if not set up for direct deposit

October 2019

2019-10

Removed

3.9 Evaluation

Process under review

October 2019

2019-10

Revised

3.10 Resignation or Retirement

18-19

Removal of faculty resignation/retirement which is in Faculty and Academic Policies and Procedures

October 2019

2019-10

Revised

3.15 Alcohol and Drugs

20-23

Added allowance for alcoholic beverages in AD/RD apartments

October 2019

2019-10

Revised

3.20 Travel, Meals and Other Reimbursable Expenses

30-32

Under "General" added requirement for 30-day reimbursement requests and changes made to "Transportation" section.

October 2019

2019-10

Removed

3.23 Purchase of Supplies

Varied processes for supplies purchases

October 2019

2019-10

Revised

3.24 Facilities Use

33

Facility Request link added and locations (which change) removed.

October 2019

2019-10

Removed

3.25 Campus Hours

Content subject to change and available on College website

October 2019

2019-10

New

3.41 Auditing of Courses

73

Piedmont College does not offer classes for audit.

October 2019

2019-10

Revised

4.9 Faculty Appointment Terms and Compensation

87-88

Changes to contract terms and corrected information regarding part-time faculty benefits.

October 2019

2019-10

Revised

4.21 Academic Policies and General Information

97-109

Revisions to: I. Online Learning Policy

October 2019

2019-10

Revised

7.6 Tuition Remission (formerly Courtesy Grant) Program

129-131

Change to 6-month employment requirement and limit of 6 credit hours per semester. Section added on Auditing of Courses.

October 2019

2019-10

Revised

7.7 Tuition Exchange Program

131

Office of oversight added to policy

October 2019

2019-10

Revised

7.11 Vacation Leave Donation Program

136-138

Changed policy to accept vacation leave donations at any time and removed multiple approvals.

October 2019

2019-10

Revised

7.14 Fitness Center and Ruby Fulbright Aquatic Center

140

Added usage by emeriti faculty to policy.

October 2019

2019-10

Revised

8.1 Student Related Policies

141

Section added on faculty and staff to be familiar with regulations affecting student life on campus

October 2019

2019-10

Removed

8.2 Student Complaints and Grievances

Included in Student Handbook

October 2019

2019-10

Removed

8.3 Greek Life Risk Management

Included in Student Handbook

April 2019

2019-4

Revised

2.1 & 2.2 Policy on Policies and Template

13-14

Revised for HR oversight of policy creation, revisions and updates to manual

April 2019

2019-4

Revised

3.33 Student Employment Processes & Procedures

60

24-hour limit on graduate assistant credit hours funded per academic year removed

April 2019

2019-3

Revised

4.1.A Programs and Degrees

78

Redefined laboratory class course-length from 2,250 minutes to 750 minutes per semester

April 2019

2019-3

Revised

4.1.C Programs and Degrees

80-81

Academic Leadership Council will review program and substantive change proposals prior to VPAA review

April 2019

2019-3

Revised

4.9 Faculty Appointment Terms and Compensation

91

Revision to adjust appointments for full-time faculty letters

April 2019

2019-3

Revised

4.26 Academic Transfer

117

Policy revision to meet accreditation standards

April 2019

2019-2

Revised

7.8 Family Medical Leave Act

138

Added explanation of if and how vacation and medical leave accrue during time employee is out on leave

April 2019

2019-2

Revised

7.11 Leave Donation Policy

142-144

Removed medical leave donations and clarified wording to follow FMLA guidelines

April 2019

2018-12

New

3.39 Employee Housing Policy

74-76

Outlines the guidelines for approval, documentation, fees, rents, waivers and applicable taxation of housing benefit

April 2019

2018-10

Revised

1.1 Vision and Mission

7

Added the college's vision statement

April 2019

2018-10

Revised

1.2 Our Core Values

7

Added Faculty and Board approval dates of 5-year plan

April 2019

2018-10

Revised

7.14 Fitness Center and Ruby Fulbright Aquatic Center

146

Added clause for approval of non-employee request for limited use

April 2019

2018-7

Revised

7.9 Vacation Leave Policy

139

Added explanation of increased accrual rate for employees with previous experience at regionally accredited colleges/universities

October 2018

2018-10

New

3.40 Information Resources Governance

76-78

New IT Policy added on PN July 2019