10.14 - Grant Award Acceptance Policy

Post-Award Procedures

After an award has been made, the following steps shall be taken:

1. The terms, time periods, award amounts and expected expenditures associated with the award shall be identified and reviewed. An assistance listing number shall be determined for each award. All reporting requirements under the grant agreement shall be summarized.
2. New accounts/cost center/codes shall be established for the receipt and expenditure categories in line with the grant or contract budget.
3. A file shall be established for each grant. The file contains the proposal, all correspondence regarding the grant, the final signed award document and all reports submitted to the funding sources.

Compliance with Laws, Regulations and Provisions of Awards

The University recognizes that as a recipient of Federal funds, it is responsible for compliance with all applicable laws, regulations, and provisions of contracts and grants. To ensure that the University meets this responsibility, the following policies apply with respect to every grant or contract received directly or indirectly from a Federal agency:

1. The University shall take all reasonable steps necessary to identify applicable changes in laws, regulations, and provisions of contracts and grants. Steps taken in this regard shall include, but not be limited to, reviewing subsequent grant renewals, reviewing any updates to agency regulation, reviewing annual revisions to the "Appendix XI to Part 200 – Compliance Supplement", and communications with Federal awarding agency personnel.
2. The University shall cooperate with the Independent Auditors by informing the CPA firm as to applicable laws, regulations, and provisions of grants and communicating known instances of noncompliance with laws, regulations, and provisions of grants to the auditors.

Mandatory Disclosure