Code of Conduct

University Judicial System

Responsible behavior is expected of all Piedmont students at all times. Violations of the Student Code of Conduct may result in varying degrees of consequences. The University is not designed nor equipped to rehabilitate persons who pose a threat to the campus community or disrupt the learning environment. It may be necessary, therefore, to separate those individuals from the campus and end their relationship with the University.

When a student is observed violating a campus policy, a campus official (e.g., residence life professional staff member, resident assistant, faculty/staff member, Campus Police officer) will complete an incident report, available from the Office of Student Life. Students who witness a violation of campus policy should contact a campus official for assistance. 

 

Process Definitions:

 

Incident Report: Any report filed with a University official that indicates potential violation of University policy, These reports should be submitted through the University’s reporting system by the observing party as soon as possible.

 

Reporting Party: Individual/Organization who completes and submits an incident report alleging potential policy violation or concern for well-being

 

Case Manager: University faculty/staff trained to serve as a member of the student conduct case management team. Generally only one case manager is assigned per case, but in cases where larger numbers of individuals are involved multiple case managers may be assigned.

 

Complainant: Individual(s)/Organization(s) impacted by allegation(s)

 

Respondent: Individual(s)/Organization(s) allegedly involved reported concern(s)

 

Violation: Any instance which involves the voluntary or involuntary breaking of University policy/policies. The nature of the violation(s) determines which University Officials will respond.

 

Outcome: Determination of whether the individual is deemed Not Responsible or Responsible of the alleged violation(s). The Student Conduct process starts under the notion that any student is Not Responsible until evidence and University conduct proceedings determine the outcome.

 

Sanction: If an individual/organization is found responsible for violating University policy/policies, certain expectations, restriction of privileges, or separation from the University may be appropriate. Potential sanctions based on violations are outlined in a chart below. *Note: This chart serves as a guide for students to understand the outcomes for possible actions, these are not designated automatic outcomes.

 

Informal Hearing: Meeting with a designated University case manager to review the incident in question. This could include the complainant and/or respondent meeting separately with the case manager to allow for a better understanding of the incident and allegations in question.

 

Informal Resolution: For allegations that do not rise to the level of potential temporary or permanent separation from the University, a student may choose to accept responsibility in the Informal Hearing and proceed to the informal resolution phase where sanctions are discussed and assigned according to the frequency and severity of violation being addressed.

 

Interim Actions: Based on the report, it may be determined that interim actions such as a no-contact directive be implemented. These actions are used on a case-by-case basis in accordance with University policy. Interim actions may include but are not limited to temporary restriction to specific University activities, facilities, or resources, temporary restrictions on communication with specific parties. Interim actions are determined with the consideration of all members of the campus community’s safety and well-being as priority.

 

Formal Hearing: This process is generally reserved for cases in which a respondent’s actions may call for temporary or permanent restriction and/or separation from University resources or the University itself. Any respondent reserves the right to have their case heard during a formal hearing if they do not wish to participate in the informal process.

 

Formal Hearing Board: A panel of trained university officials chaired by one of the senior case managers for the University or their designee. A formal hearing board is utilized on an as-needed basis, with representatives from Student Life, Academic Affairs, and Athletics (where applicable). Formal Hearing Boards are primarily utilized in cases where there are violations that could warrant temporary or permanent restriction of University resources or temporary or permanent separation from the University, but a student always has the right to request a formal hearing be called to consider the case.

 

Standard of Evidence: This is the determination on which a University conduct official will find a student not responsible/responsible. Piedmont University uses the Preponderance of Information standard also referred to “more likely than not”. This means that the case officer is to decide based on the incident report, evidence provided, and respondent’s information and evidence indicate if it is more or less likely that the alleged violation occurred. If the answer to that is no, then the outcome is Not Responsible. If the answer is yes, then the outcome is Responsible.

 

Preliminary Investigation: Upon receipt of an incident report, the Office of Student Life will designate a case manager to review the report and determine if there is merit to the information provided in the report. To determine the validity of a report, the case manager may need to speak with parties directly and indirectly involved, review camera footage, student ID scans, dining hall access, etc.

 

Advisor: A person who assists the parties during the conduct process. In all student conduct matters, the Complainant(s) and the Respondent(s) may have the assistance of an advisor.

 

Witness: An individual (character or observational) called by either complainant, respondent, or the conduct case manager that has the ability to provide relevant information that is helpful during the investigative or hearing processes.

EXPECTATIONS

Responsible behavior is expected of all Piedmont students at all times. Violations of the Student Code of Conduct may result in varying degrees of consequences. The University is not designed nor equipped to rehabilitate persons who pose a threat to the campus community or disrupt the learning environment. It may be necessary, therefore, to separate those individuals from the campus and end their relationship with the University.

When a student is observed violating a campus policy, a campus official (e.g., residence life professional staff member, resident assistant, faculty/staff member, Campus Police officer) will complete an incident report, available from the Office of Student Life. Students who witness a violation of campus policy should contact a campus official for assistance or can submit a report themselves by visiting the Campus Safety webpage or click here https://piedmont-advocate.symplicity.com/collections/student_life.

 

DUE PROCESS

As part of the Code of Conduct, each student alleged to have violated the code of conduct is entitled to the following:

1. Notification of the incident report received, allegations, and initial meeting date, time, and location no less than 2 days before the meeting.
2. Both the complainant and the respondent have the right to an advisor to be present at any report-related meetings. Advisors may not obstruct the process in any form and the case manager may dismiss an advisor deemed to be a disruption.
3. Both the complainant and the respondent have the right to present evidence, witnesses, and any additional information they believe may be relevant to the complaint. Witnesses may not obstruct the process in any form and can be dismissed by the case manager if deemed to be a disruption.
4. Respondents have the right to know the sanctions possible should they be determined responsible. This information can be found by reviewing the sanctioning guidelines provided in this handbook.
5. Respondents retain the right to appeal the outcome of their hearing if it meets one or more of the appeal criteria outlined below.

 

ROLE OF THE ADVISOR

It is the duty of the advisor to ensure their advisee is informed and properly guided throughout the conduct process, including investigation, hearings, or appeals.

The selection of an advisor is at the discretion of each student. Anyone who is not a current Piedmont University student can serve as an advisor.

Each student is entitled to an advisor for any student conduct-related matter. If a student wishes to have an advisor but does not know of one, the case manager will provide a list of advisors trained by the University,

Students do not have to use a University-provided advisor, but any external advisor is at their own expense.

The complainant(s) and respondent(s) are permitted to have one advisor each.

The advisor is only permitted to communicate, verbally or in writing, with their advisee. At no time may an advisor directly address any other party in the room other than the case manager/hearing board chair. If the advisor becomes disruptive to the process, the case manager/hearing board chair has the discretion to dismiss them.

PROCEDURES

Student disciplinary matters are reported to the Office of Student Life and Leadership. The Vice President of Student Affairs, the Director of Residence Life, and Assistant Directors of Residence Life are the primary campus officials who address policy violations along with the support of campus police. The Vice President of Student Affairs and Director of Residence Life, as the senior case managers, reserve the right to designate additional individuals for support in the Student Conduct process. If a violation is academic in nature, then the respective college’s academic dean or their designee may be included. It is the goal of the university to deal with all disciplinary matters in a timely manner and include a meeting with the student to discuss what occurred, if any violations occurred, and discuss possible sanctions. In all student conduct matters, the burden of proof rests with the University. 

Students found responsible for Student Code of Conduct violations will be adjudicated and assigned sanctions. Through the code of conduct process, students will participate in either an Informal or Formal Hearing process. Each of those processes are outlined below. While all referred students are encouraged to participate in the conduct process, the University will adjudicate all cases and render a decision regardless of referred student participation. All conduct proceedings are considered private and only the care manager/hearing board members, involved parties, their advisors, witnesses and authorized University faculty/staff are allowed to be present.

 

INFORMAL HEARING:

 

1. The informal hearing is an official proceeding of the Piedmont University Student Discipline system. It is an informal hearing with the intention to determine:
   1. what occurred
   2. if what occurred is a violation of University regulations, and
   3. to impose an appropriate sanction if a violation has occurred.
2. An incident report is received by the Office of Student Life. The incident report is reviewed by a member of the student conduct case management team. If additional information is needed, a case manager may conduct a preliminary investigation through contacting the complainant, reporting party, or potential witnesses to gather the information to determine if the report merits moving forward.
3. If a report is determined to have merit and warrant further review, the alleged student (respondent) will receive a letter via email outlining the alleged violations of the code of conduct as well as the date, time, and location of their informal hearing with a conduct case manager. This letter will also notify the student of their right to an advisor and how to notify if they would like an advisor assigned.
4. The respondent attends the meeting with the assigned case manager. The case manager starts with a review of the incident report(s) and alleged violation(s) in question. Following the incident review, the respondent is given the opportunity to determine if they wish to accept responsibility or not, if they are ready to proceed based on the information presented, or if they wish for the process to be moved to a formal hearing.
   1. If the respondent accepts responsibility during the review portion of the hearing, the informal hearing can proceed to the informal resolution phase.
   2. If the respondent rejects responsibility during the review portion of the hearing, the process continues as follows.
5. The case manager will ask questions based on the report and any evidentiary information provided through the report or preliminary investigation.
6. The respondent is given the opportunity to respond to the allegations and any evidence presented. This may include bringing in a witness or providing evidence that supports their position.
7. The case manager will ask follow-up questions based on the information provided by the respondent. After all questions have been asked and answered, the respondent will have an additional chance to share any information they believe is relevant to the allegation.
8. The case manager will make a determination of Not Responsible or Responsible based on the Preponderance of Information Standard considering all information presented by the incident report, any evidence/preliminary investigation notes, and information/evidence provided by the respondent and/or their witness(es).
   1. If found not responsible, the case manager will notify the respondent verbally and through a letter sent via email and close the case.
   2. If found responsible, the case manager will review the sanctioning guidelines and assign sanctions based on the severity and frequency of the violation for the respondent.
9. The case manager will notify the respondent of the outcome and the sanctions verbally, creating the Informal Resolution. The case manager will email the respondent a copy of their outcome letter to include sanction instructions and deadlines within two (2) business days of the completion of the informal hearing.
10. Once the case manager emails the respondent their outcome letter, the respondent has three (3) business days to appeal the outcome and/or sanctions. The appeal must meet one or more of the criteria and be submitted in the manner outlined below under “Appeals Process”.

 

FORMAL HEARING:

 

1. The formal hearing is an official proceeding of the Piedmont University Student Conduct process. Formal hearings are generally reserved for serious offenses where temporary or permanent restriction to University resources or facilities may be in question. It is a hearing with the intention to determine:
   1. what occurred
   2. if what occurred is a violation of University regulations, and
   3. to impose an appropriate sanction if a violation has occurred.
2. An incident report is received by the Office of Student Life. The incident report is reviewed by a member of the student conduct case management team. If additional information is needed, a case manager may conduct a preliminary investigation through contacting the complainant, reporting party, or potential witnesses named in the report to gather the information to determine if the report merits moving forward.
3. If a report is determined to have merit and warrant further review, the alleged student (respondent) will receive a letter via email outlining the alleged violations of the code of conduct as well as the date, time, and location of their initial review meeting. This letter will also notify the student of their right to an advisor and how to notify if they would like an advisor assigned.
4. During the initial review, the case manager will cover the information alleged in the incident report and the investigation process with the respondent. If the respondent is ready, the case manager may go ahead and collect an initial response from the respondent regarding the allegations as well as providing the respondent with an opportunity to share any witnesses/individuals not named in the report that the case manager should speak with.
5. Following the initial review, the case manager will conduct a series of interviews with witnesses, involved parties, and individuals requested by the complainant and/or respondent. This information is compiled for the formal hearing board chair. This process should take no longer than ten (10) business days without notification provided to the respondent on the

 

Procedures during Student Conduct Conference

Student Conduct Conferences shall be conducted by the guidelines listed below. Accused students subject to less severe sanctions may be afforded but are not guaranteed the guidelines outlined below. These guidelines are as follows:

1.    Student Conduct Conferences will be conducted in an orderly manner. The student conduct conference is typically conducted in private and may involve joint conferences where two or more students are charged in the same fact pattern. In student conduct conferences involving more than one accused, students may be permitted in the student conduct conferences concerning each student to be conducted either separately or jointly

2.    The respondent student is expected to attend the entire portion of the student conduct conference at which information is received (excluding deliberations) provided the accused student and the accused student’s advisor appear at the designated time and do not inhibit the proceeding. Admission of any other person, other than an advisor or witness, to the student conduct conference shall be at the discretion of the Dean of Students or the designated hearing officer.

3.    The Hearing Officer will review the violation with the student.

4.    The student will enter plea to each charge violation(s) and sign the document indicating their plea. There will be no finding of responsibility solely because a student remains silent during a student conduct conference. Accused students are responsible for presenting their own information.

5.    The responding party will have an opportunity to be heard in their own defense, either by oral testimony or written statement. If an accused student with notice, does not appear at a student conduct conference, the information in support of charges shall be presented, considered, and a decision may be made. Reasonable accommodation can be requested in order to provide access for students with disabilities. If a student withdraws from the university after an alleged violation, the hearing shall be held in their absence and possible sanctions shall be enacted, if found responsible. All findings and recommendations must be supported by evidence of policy, rule, or regulation violations by the responding party.

6.    Pertinent records, exhibits, student impact statements and other written statements may be accepted as information for consideration. Student impact statements and other documents determined at the discretion of the chairperson shall be reviewed during the sanction phase only.

7.    The focus of inquiry in student conduct proceedings shall be the determination of whether a violation of University rules occurred and, if relevant, collect information to inform factors that are considered for issuing sanctions. In all initial student conduct proceedings, the burden of proof shall rest with the University, and said burden of proof shall be by a preponderance of the information. Preponderance of the information is defined as the greater weight and degree of credible information admitted in the conference. A determination shall be made on the basis of whether it is more likely than not that the accused student violated the Student Conduct Code.

8.    The accused student shall be informed of the outcome of the Student Conduct Conference in writing. Records of the outcome will be kept by the Dean of Students in a secure place. FERPA will be followed in regard to access to student conduct records.

9.    At the conclusion of the hearing, the student conduct committee's hearing officer will prepare in writing the findings and sanctions, as well as any recommendations in the Student Conduct Hearing Report Form. These findings and recommendations will be forwarded to the Dean of Students within 72 hours of the hearing's completion. This time limit may be extended in extenuating circumstances with the approval of the Dean of Students or Vice President of Student Affairs. If sanctions are imposed, a copy of the student conduct report shall be sent to the Dean of Students.

10.  Student conduct standards as outlined in the Student Handbook shall be administered by the Vice President for Student Affairs and/or designee. Violations of Residence Life or campus rules that are specified in the Residence Hall or University Housing Contracts will be within the jurisdiction of Residence Life and/or Campus Police.

11.  The focus of student conduct proceedings is to determine whether the University’s standards of conduct have been violated. To this end, student conduct proceedings attempt to balance an understanding and knowledge of the students’ needs with the needs of the University community.

12.  Individuals may bring a complaint against a student for alleged violations of the Student Conduct Code.  Any complaint should be submitted as soon as possible after the event takes place.  Such complaints may be submitted to the Student Life Office.

13.  An investigation may be initiated to determine if the complaint has merit.  Complaints may result in charges, a form of alternative dispute resolution, or dismissal of complaint. These decisions are made at the sole discretion of the University.

14.  All charges shall be presented to the accused student in written form. The accused student will be given at least one (1) University business days to prepare for a conference. In all student conduct proceedings, the accused student shall be presumed not responsible until it is proven that a violation of the University rules occurred by a preponderance of the information standard.

Appeal Process

A student may appeal an assigned sanction when:

•        The student was not accorded their procedural rights as outlined in this Handbook;

•        New evidence that was unknown or unavailable at the time of the initial hearing has become available which would have significantly altered its results; or,

•        The sanction imposed is substantially disproportionate to the offense (including any consideration of the student’s prior offense(s)).

The appeal must be submitted in writing within three calendar days of the date on the sanction letter to the Vice President of Student Affairs.  

 

Student Conduct Violation Codes

The following code violations, while not all-inclusive, provides examples of some of the behaviors that, if students choose to violate the codes, the student has chosen to be subject to possible accountability measures through the student conduct process and/or measures involving law enforcement that can result in sanctions which includes but is not limited to probation, suspension, or expulsion from Piedmont University. All guidelines apply to university-sponsored events and activities, on or off campus.

Academic Dishonesty

Plagiarism, cheating, legitimate collaboration, or any other action that would injure, damage, or endanger any person or property or prevent the class from continuing is strictly prohibited.

Aiding and/or Inciting

Aiding, persuading, and/or procuring another person(s)to commit any act of misconduct in the college community or environment; persuading or aiding another person to breach the peace on university premises; gathering of groups of students on/ off of the premises in such a manner as to cause damage to public or private property or injury to persons, or interfering with the orderly functioning of the university or with the normal flow of traffic or ordinary procedures in not permitted. (See section entitled Disorderly Assembly)

Alcohol/Drugs/Other Substances/Intoxication/Underage Drinking

Possession, use, sale, gift, or other transfer of intoxicants in any form or manner on the University campus is strictly prohibited (see Piedmont Village exception). Any student present during the violation of this policy may also be subject to judicial action. Students under the age of 21 who have consumed alcohol or anyone who has used illegal drugs are in violation of state law and subject to arrest and/or sanctions.(See section entitled ALCOHOL and DRUGS)

Animals, including Pets

Piedmont University is responsible  for assuring the health and safety of all employees. In keeping with this objective, Piedmont University does not permit students to bring their household pets to campus. To request accommodations regarding the help of a service animal, please visit the office of Accommodations to complete the necessary steps.  Animals/pets are not permitted to be on university grounds, including athletic events and/or university sponsored events, or university owned facilities unless given permission by the Dean of Students or Vice President of Student Affairs. (See section entitled Pet Access). Service animals when accompanied by the owner are excluded from this prohibition. (See section entitled ESA and Service Animal)

 

Arson/Fire

Creating fires of any kind is not permitted or the use of fireworks. Approved university sponsored activities are excluded from this prohibition.

 

Assault

Intentionally or carelessly causing physical harm or endangering the health or safety of another person, including but not limited to simple and aggravated assaults, sexual assault or fighting.

 

Classroom and General Campus Violations

These violations may warrant fines and/or student conduct conference or conduct hearing that may result in sanctions that include but is not limited to suspension from class, facility, residence hall or the university.

•      Violating campus parking rules

•      Gambling (See section entitled GAMBLING)

•      Wearing inappropriate dress attire as defined by the University Dress Code Policy

•      Violation of fitness center, cafeteria, Lion’s Den, Student Commons Gym rules

•      Excessive noise or loud music

•      Use of any tobacco products/electronic cigarettes/smokeless tobacco

•      Failure to have a valid college ID card while on university property or failure to present it to a college official when requested

•      Selling any unauthorized items

•      Propping open or using unauthorized exit doors in any building

 

Contempt of Student Conduct Hearing Notice

Failure to appear for a student conduct conference or student conduct hearing after receiving notification of a scheduled hearing or conference, willful disrespect of the student conduct standards and procedures, or failure to comply as sanctions imposed by student conduct hearing officer will subject the student to the possible forfeiture of due process rights, fine, probation, suspension, or expulsion.

 

Damage or Destruction of Property (Vandalism)

Abuse, damage, destruction, or defacing of college, state, federal, public, or private property. (See section entitled Damage to Property)

 

Disorderly Conduct

Any act that disrupts peace or interferes with normal operations of college activities. This behavior involves intentionally disrupting teaching, research, ceremonies, student conduct proceedings, or other activities, interfering with a student or university official's duties, or withholding critical information from an authorized university agent's investigation. Disrespecting others, such as instructors, administrators, housing staff, RAs, campus police/security, athletic personnel, university staff, faculty, and guests. (See section entitled DISORDERLY CONDUCT) 

 

Failure to Comply

Failure to follow the directives of college officials while performing their duties, or failure to identify oneself to college officials when questioned.

 

Forgery, Dishonesty, Fraudulent Acts and/or Misrepresentation

Forgery of names, signatures, and official documents. Forgery, deceptive conduct, misrepresentation, and/or dishonesty include, but are not limited to, altering or misusing university documents, records, student identification cards, and fraudulently issuing worthless checks to the university. Lying or knowingly providing false information to the university or university officials is not permitted.

 

Guest Behavior

Students are responsible for the behavior of guests they invite or enable to visit the school. If a guest is found in violation of the Code of Conduct while in the company of a student host or with their knowledge, charges will be issued against both the guest and the host student/student organization or club.

 

Harassment (Verbal and/or Physical and/or Sexual Harassment)

Excessive physical annoyance or verbal abuse on college grounds or during university-sponsored events. Verbal attacks, disparaging comments or statements, bullying, gang-like activity, discriminatory remarks, or any behavior that causes another member of the campus community to be fear or anxious are all prohibited. Any unwanted and uninvited sexual approaches, requests for sexual favors, or other verbal, visual, or physical activity or communication having sexual connotations that the victim finds offensive. The university takes such acts very seriously and will not be tolerated. Individuals who make false charges will face student conduct action.

 

Housing Violations

 

Any behavior that violations the University’s Housing Contract or published Residence Life policies (see 2025-2026 Housing Contract for more information).

 

Safety Code Violations

Any behavior that endangers the safety or property of the university community. False fire or bomb alerts of any kind, theft, removal or tampering with security cameras, fire extinguishers, safety equipment, exit signs, smoke alarms and detectors, fire hoses, and sprinkler systems. Failure to follow evacuation instructions or obstructing the evacuation of a building during a fire, fire drill, or any other form of emergency is a violation of college fire safety or standard safety requirements.

 

Solicitation

Unauthorized selling, money collection, and marketing of unapproved events/sales by print or electronic notification on campus within university buildings or university property is prohibited unless the Director of Residence Life or the Director of Student Life grants permission. Students may not serve as soliciting agents for businesses. (See section entitled SOLICITATION)

 

 

 

Theft and Failure to pay fees

The unauthorized use, taking, or withholding of anything valuable from another person, school organization, or department. Failure to pay fees, deferred fees, traffic penalties, library penalties, bookstore charges, housing costs, or other financial responsibilities to the College will result in an administrative hold on the student's record initiated by the appropriate department. Students who provide bad checks or a debit/credit card with inadequate money will be subject to record holds, collection agencies, and/or student conduct action.

 

Threatening and or Unsafe Behavior

Students' conduct or behavior that endangers their health or safety or those of others. This conduct behavior includes, but is not limited to, threats made orally or through the writing of text messages, the use of social media sites with the intent to injure or harm oneself or others, the playing of practical jokes, abductions, kidnappings, or any other behavior that may endanger members of the campus community.

 

Trespassing and/or Unauthorized Use/Entry of College Facilities and/or Property

Unauthorized use of college property, admission into a facility, or staying in a room or office after being directed to leave are prohibited. This may include unauthorized use of college computers, accounts, and networks, as well as tampering with equipment or vehicles.

 

Violation of University Policies

Violation of university policies, code of conduct, student organization, facility rules and regulations

 

Violations of Law

See section entitled VIOLATION OF OUTSIDE LAW

 

Weapons/Firearms

The use, possession, or display of weapons, knives, firearms, or explosives on the premises of the university. (See section entitled WEAPONS and see section entitled EXPLOSIVES)

 

Sexual Misconduct

The College prohibits all forms of sex discrimination, including sexual misconduct. Sexual misconduct is a broad phrase that refers to any non-consensual sexual action that is conducted by force or intimidation, or that is otherwise inappropriate.
Sexual misconduct can encompass actions like sexual assault, rape, harassment, domestic violence, dating violence, stalking, and any other non-consensual behavior with the intent or effect of threatening, intimating, or coercing another person or people. For more information on the university's Title IX policy located on the university website.

Sanctions and Penalties

University Sanctions: Any member of the Piedmont University faculty, staff, or student body who violates the Code of Conduct shall be subject to corrective disciplinary actions and penalties up to and including expulsion from university academic programs, termination of employment, and referral to the appropriate state, federal, or local authorities for prosecution in the courts.

State, Federal, and Local Sanctions: In addition, depending on the nature of the crime, persons convicted of violating federal and state laws prohibiting the unlawful use, possession and distribution of illegal alcohol or drugs may face sanctions such as heavy fines; incarceration for various periods of time, including life; forfeiture of assets; and suspension or loss of drivers, business, or professional licenses.

 

The following are possible disciplinary actions which may be assigned for an infraction of the Code of Conduct. This list is not exhaustive and may modified to meet the particular circumstances of any given case.

Community Service- A specified number of hours of work to be performed by the student to give back time taken away by the action of the party involved in the violation. Assignments of Community Service hours will be emailed following sanctioning. They may include: student Life and Leadership/Housing/Student Success Center, Maintenance/Daniel Hall or off campus entities pre-approved by the Director of Residence Life or Vice President of Student Affairs.

 

Counseling-Students may be required to receive counseling by a Piedmont University counselor, local provider, or community support group depending on the circumstances of the violation. They may request that the student meet a specified number of sessions for issues including, but not limited to, anger management, substance abuse, and personal circumstances.

Citation-Written documentation for violation of a state or federal law

Disciplinary Suspension- Temporary severance of the student's relationship with the University for a specified period of time.

Drug Testing-Random summons to look for the presence of one or more illegal or prescription drugs

Drug Testing Consequences-The threshold for THC/Cannabinoids (regardless of source marijuana or CBD supplements) as 150 ng/ml.  Therefore, Piedmont University has established the following departmental guidelines for those who are tested. Any traceable amount of THC in their system under 150 ng/ml will be treated as a first offense sanction. For those that have 150 ng/ml will be treated as a second offense level or above sanction. Failure to submit a drug test will be considered a positive test and may also be subject to additional athletic sanctions. 

 

Disciplinary Probation-A student might be given a period of time where if further violations occur there could be additional and more serious sanctions. Violations pertaining to conduct regulations while on probation may result in severe disciplinary sanctions, to include suspension or expulsion from the institution. Notice to the student that any further, major disciplinary violation may result in suspension. Disciplinary probation might also include one or more of the following: the setting of restrictions, the issuing of a reprimand, or restitution.

Education Assignment-Assignment given to help educate and prevent continued behavior. These can be in the form of written, practical, workshop, training, or online.

 

Expulsion- Permanent severance of the student's relationship with the University. This severance includes being barred from campus.

 

Fines- A specific financial penalty charged to the student responsible. Students may be fined for damages or tampering with university property depending on the severity of the violation.

Health and Safety Check-Randomized entry into a space to identify any potential hazards or safety violations in the campus owned space.

Immediate Suspension- The student may be required to leave the campus immediately if, in the opinion of the Vice President of Student Life and Leadership, the student's presence on campus would be detrimental to the institution. Suspension without a hearing shall continue until the disciplinary process is completed. Best efforts will be made to schedule and complete the disciplinary process as promptly as possible.

Limited Suspension- A student may be denied certain privileges for a specified period of time. These privileges may include, but are not limited to, class attendance, housing, parking on campus, participation in extracurricular activities, ID card privileges, access to institutional facilities, and access to the campus.

Pets-Piedmont University is responsible  for assuring the health and safety of all employees. In keeping with this objective, Piedmont University does not permit students to bring their household pets to campus. To request accommodations regarding the help of a service animal, please visit the office of Accommodations to complete the necessary steps.

Reprimand-(either written or verbal)An official written or verbal notification that a student’s behavior is in violation of university regulations or standards and clarifies expected behavior in the future. Behavior will warrant consequences if repeated.

 

Restitution- Reimbursement for damage to or misappropriation of property. This may take the form of appropriate service, apology, or other compensation.

Room Entry and Searches-The university reserves the right and the students as part of their housing agreement, agree to allow the University to enter student rooms for the purpose of:

• Health and safety inspections
• Enforcing University policies as outlined in the student handbook, code of conduct and residence life housing contract
• Facility improvements and routine maintenance.
• Managing rooms in the event of an epidemic or emergency that jeopardizes the well-being of the occupant or other students.
• Maintaining a quiet environment where residents may sleep and study
• Unscheduled/reasonable suspicion room inspections to ensure policies in the student handbook and housing contract are being followed

Room Change – Requirement to vacate a residence hall or assigned space for violation of residence hall policies and/or other institutional policies. Student are not allowed to visit any residence hall or be in the vicinity of a hall when assigned this sanction.

Sanctions Chart

The following are the recommended sanctions for each conduct violation within the Student Code of Conduct. Note that depending on the situation additional sanctions can be implemented in addition to those listed below and is to only be used as a guide of possible sanctions.

Violation	1st Offense	2nd Offense	3rd Offense
Alcohol Possession/ Use	Community service (min.5 hrs.), Alcohol education course	Disciplinary Probation, Counseling, community service, BASICS Course ($150)	Loss of housing privileges, Police Citation
Underage Alcohol Possession/Use	Police Citation, Alcohol education course, community service hours	Disciplinary Probation (min. 1 semester), Counseling, community service hours, BASICS Course ($150), Police Citation	Suspension from housing one or more semesters, Possible Expulsion, Police citation
Drug Possession less than 1 ounce:	Written Reprimand, educational sanction; community service hours (min.5hrs.), Athletics notified if applicable	Disciplinary Probation (min. 1 semester), Random drug testing, Random Health and Safety checks; Athletics notified if applicable	Suspension from Housing one ore more semesters, Possible expulsion, Citation, Athletics notified if applicable
Drug Possession/ Use: Marijuana	Written Reprimand, educational sanction; community service hours (min. 5hrs.), Athletics Notified if applicable	Disciplinary Probation (min. 1 semester), Random drug testing, Random Health and Safety checks; $250 fine Athletics Notified if applicable	Suspension from housing one or more semesters, Possible Expulsion, citation; Athletics Notified if applicable
Drug Possession/ Use: Other drugs	Written Reprimand, educational sanction, community services hours (min.5 hrs.); Athletics Notified if applicable	Disciplinary Probation (min. 1 semester), drug testing, Random Health and Safety checks; $250 fine: Athletics notified if applicable	Suspension from Housing one ore more semesters, Possible expulsion, Citation, Athletics notified if applicable
Drug Paraphernalia Possession/ Use	Educational Sanction, counseling, Athletics Notified if applicable	Disciplinary Probation (min. 1 semester), Random drug testing, Random Health and Safety Checks	Suspension from Housing one or more semesters, Possible expulsion, Criminal Trespass Citation
Intent to distribute: Marijuana	Expulsion
Intent to distribute: Other drugs	Expulsion
Tampering with Fire Safety Equipment	$500 fine and fire safety course	Disciplinary Probation, Community Service, $1,000 fine	Suspension from Housing one or more semesters, Possible expulsion, Citation, fine
Fire Safety (not exiting a building, ?)	$100 fine	$150 fine, Community Service, First safety Training	Suspension from Housing one or more semesters
Solicitation	$150 fine	Community Service, Disciplinary Probation	Suspension, Possible Expulsion
Damage to Property	Fines vary
Disorderly Conduct	Written Reprimand, Educational Sanction	$250 Fine, Disciplinary Probation	Suspension, Possible expulsion
Harassment	Suspension, Possible Expulsion	Indefinitely excluded from campus
Hate Crime	Expulsion
Hazing	Expulsion
Theft	Expulsion
Weapons	Expulsion
Explosives	Expulsion
Violating Campus Motor Vehicles	Fines vary	Fines vary	Parking privileges redacted
Gambling	Written Reprimand, Educational Sanction	Fine, Counseling Intake	Disciplinary Probation

 

 

 

 

 

 

 

Alcohol and Drugs

Possession, use, sale, gift, or other transfer of intoxicants in any form or manner on the University campus is strictly prohibited (see Piedmont Village exception). Any student present during the violation of this policy may also be subject to judicial action. Students under the age of 21 who have consumed alcohol or anyone who has used illegal drugs are in violation of state law and subject to arrest and/or sanctions.

 

Additional sanctions can be assigned with any offense and can include but are not limited to: counseling services, parental notification, drug testing, restorative justice assignments, restitution for damaged property, party host fine, letter to athletic coach. or educational sanctions etc. Piedmont University is committed to the health and well-being of the members of its staff, faculty, and student body. As part of this commitment, the college complies with all federal, state, and local laws that regulate or prohibit the possession, use, or distribution of alcohol or illicit drugs. Violations of such laws that come to the attention of college officials will be addressed within the college and/or through prosecution in the courts.

As administrator of certain federal-funded financial aid programs for students, Piedmont University adheres to the provisions of the Drug-Free Workplace Act and the Drug-Free Schools and Communities Act Amendment. Also, as administrator of certain state-funded financial aid programs for students, Piedmont University adheres to Georgia's Drug-Free Postsecondary Educational Act.

Accordingly, all Piedmont University full-time, part-time, and temporary faculty, staff, and students (hereinafter collectively referred to as "faculty/staff/students") are notified of the Standards of Conduct that Piedmont University will apply to all activities conducted on college-owned property and to all other college-sponsored activities. This policy and any revisions thereto, shall be made available in the Policies and Procedures Manual and the Student Handbook to all faculty/staff/students (including student employees).  A review of this policy shall be conducted once every two years.

All Piedmont University faculty/staff/students are prohibited by the university from unlawful possession, use, manufacture, dispensing, or distributing alcohol or illegal drugs on college-owned property or at university-sponsored activities. Further, no alcoholic beverages shall be served or consumed on university property, with the exception of college-owned homes occupied by faculty or staff, in which locations the consumption and service of alcohol must comply with all federal, state and local laws and the Piedmont Village Residence Hall. At university-sponsored functions attended only by students, faculty and staff, alcoholic beverage service and consumption shall comply with requirements of all federal, state and local laws.

Piedmont University expects all of its faculty/staff/students and all college-sponsored organizations to comply with applicable state, federal, or local laws pertaining to the use, possession, manufacture, dispensation, or distribution of alcohol or illegal drugs.

Conduct in On-Campus Classes or Laboratories

A conducive classroom environment is imperative for optimal learning outcomes. To reduce needless noise and confusion, students must take responsibility for proper and respectful behavior. A responsible Piedmont University student is expected to:

1. Report to each class promptly and quietly. If you must arrive late for class, please approach quietly to prevent disturbing others' concentration and attention while they work.
2. Bring all of the resources and materials you need for each class. Organize them on your desk and get ready to start working.
3. Give your instructor your undivided attention. Learning requires concentration and work. You’ll want to learn everything you can.
4. Prepare your assignments completely and in advance. Be ready to make a contribution to the class when called upon. If you have difficulty in your study efforts, you should consult your instructor regarding effective study techniques or reach out to the Student Success Center.
5. Maintain a polite and courteous attitude throughout each class time. Avoid interrupting people when they are contributing to the class. Participate in class discussions and consider others' contributions. Listen to what others have to say and respect their ideas, even if they are contrary to what you believe.
6. Be academically responsible. Review all required materials, acquire all assignments and prepare them on time.
7. Do not cheat or plagiarize. Do not help another person cheat or plagiarize.
8. Refrain from bringing minor children to class unless the minor child is in a special or summer program and has permission from the instructor.
9. Turn off electronic devices during classes, lectures, library, laboratories, media centers during business/university sponsored events unless approved by instructor and/or college official.

Failure to adhere to the rules and expectations will result in a student conduct conference which may result in university sanctions which include but are not limited to fines, community service, suspension, and/or expulsion.

 

Procedure to File Student Conduct Report

The instructor or person in charge is responsible for routine incidents of minor misconduct that occur in class or during other group activities. To address inappropriate behavior, suitable solutions include clearly articulating the expected behavior, setting a good example, reprimanding the student verbally or in writing, and referring them to Student Conduct.

 

If a student violates student conduct and fails to follow college officials' instructions, the offense is no longer deemed minor. If an instructor or university official is not obeyed or threatened, the procedure outlined below must be followed.

1. If threatened, contact Campus Police immediately. If an individual violates a state or federal law and does not comply with the officer's instructions, they may face jail time and an interim suspension from Piedmont University until a hearing date is set.
2. The instructor or University administrator should verbally inform the student of any conduct violations listed in the Student Handbook. If an instructor or college administrator informs a student that charges are being reported to the Conduct office, it should be done in the presence of a witness and not in front of a class or group.
3. To report an incident, the instructor or university administrator should call Campus Police and/or Director of Residence Life notify them as soon as possible.
4. The instructor or University administrator will contact his/her immediate supervisor about the situation.
5. The instructor or University administrator shall submit a verbal and written incident report to Campus Police and the Conduct office. The written report should be completed and submitted within 24 hours.
6. In the event of a classroom incident, the instructor may request that the student leave class and not return until an investigation is completed, and a decision is made by the Dean of Students regarding the disposition of the incident. During this process, students will not attend courses for up to one week or equivalent. All required absences will be excused if the student does not have an excessive number of absences.

 

Abandoned Property

Items left behind after a student vacates a space will be considered abandoned property, with some exceptions (trash, food, perishable items, toiletries, etc.). Abandoned property will be collected by Residence Life staff and stored on campus for up to 30 days.

The student will receive an email within 24 hours with information of the property being collected from the space, as well as how the student can retrieve the property. If no communication is received or the property is not retrieved within the timeframe all items will be donated. Exceptions to donations include medications, documents with personal information, etc., such items will be shredded or discarded.

Items that are left behind such as but not limited to: fabrics and bedding that have been “soiled” will be removed from the space and discarded. Students who are returning, Fall semester to Spring semester, and have left items that are ‘soiled’ will be contacted by Residence Life about removal of the item(s).

Bullying or Harassing Behavior

Piedmont University does not condone or tolerate bullying or harassment. Bullying or harassment is defined as any pattern of gestures, written, electronic, or verbal communication, physical act, or threatening communication that puts a student or university employee in fear of harm or property damage, or creates a hostile environment. by substantially interfering with or impairing a student’s education, performance, opportunities or benefits.
A "hostile environment" is one in which the victim subjectively perceives the conduct as bullying or harassing, and the conduct is objectively severe or pervasive enough for a reasonable person to conclude that it is bullying or harassing behavior. Bullying or harassment is not tolerated on university property, at university-sponsored events, or on university transportation. It is also not tolerated off campus if it disrupts the educational environment or harms students' welfare.

 

Piedmont University will make every reasonable effort to ensure that no one participates in reprisal or retaliation against a victim, witness, or person with reliable evidence regarding an act of bullying or harassment. Piedmont University encourages anyone who witnesses or has verifiable evidence that a student or college employee has been subjected to bullying or harassment to report the incident to the appropriate official.

 

Student conduct policies and procedures must recognize each student's fundamental right to take "reasonable actions" in order to defend himself or herself or themselves from an attack by another student who has demonstrated menacing or threatening behavior through bullying or harassment. Furthermore, Piedmont University defines "reasonable action" as swiftly reporting bullying or harassment to a campus police, instructor, counselor, or other university official.

Campus Protest and Rallies Regulations

If a student/student organization or off-campus group intends to organize a demonstration or event that may attract a large crowd or need the presence of campus police, the entity must receive approval from the Dean of Students and Vice President of Student Affairs .  Requests must be submitted ten days before to the event and approved 48 hours before the activity. A facility request form needs to be completed and approved. Each campus has a specific space for such activities. Locations are listed below:

Demorest Campus - grassy area outside of Student commons facing Johnny Mize Drive

Athens Campus - grassy area outside of Athens building

The leader of the group must coordinate with Campus police and Vice President of Student Affairs prior to the event to determine the acceptable area. The above conditions listed in the Solicitation section applies to campus protest and rallies. 

Chalking Policy

Chalking is only permitted by sanctioned clubs/organizations and approval must be obtained by the Director of Student Life or the Director of Residence Life.

1. Chalking is only permitted on natural gray concrete sidewalks and streets that are subject to being washed by the rain.
2. Prohibited chalking areas include and are not limited to;
• Bricks around the campus
• Interiors and exteriors of buildings
• Underneath overhangs/covered areas
• The sidewalk between Congregational Circle and Daniel Hall to include the area in front of Stewart Hall and between Stewart and Daniel Halls.

Commercial Enterprises

Use of University property and any University resource for the conduct of commercial enterprises and/or business is prohibited.

Damage to Property

Malicious or unauthorized, intentional damage or destruction of property belonging to the University, to a member of the University community, or to a visitor to the campus, is prohibited.

Disciplinary Records

Piedmont’s policy regarding access to and privacy of records maintained by it concerning students is contained in the institution’s FERPA policy found at https://www.piedmont.edu/ferpa.  Disciplinary records are defined as those records (maintained in any format) which relate exclusively to violations of the Student Code of Conduct which have been adjudicated by a campus official(s).  Complaints or allegations which have been dismissed or withdrawn are not considered disciplinary records. A student disciplinary record includes and is limited to: 1. violation report, 2. sanction sheet, 3. documents presented as evidence during any hearing, 4. record of any student conduct conference meeting, 5. appeal letter with accompanying documents, 6. final disposition of appeal. Students may review their disciplinary records but will not be provided copies of them.  Students seeking to inspect their disciplinary record should make an appointment with the Dean of Students or the Vice President of Student Life and Leadership. 

Discrimination

It is the policy of Piedmont University not to discriminate in its educational programs, activities, or employment on the basis of sex, gender identity, sexual orientation, physical or mental disability, pregnancy, race, age, religion, color, national or ethnic origin, veteran status, genetic information, or any other category protected by applicable federal, state, or local law.

 

 

Inquiries or complaints from students or employees concerning the prohibition of discrimination on the basis of sex in this statement should be directed to:

 

Title IX and Compliance Coordinator

Mia Borgstrom mborgstrom@piedmont.edu

Daniel Hall, Room 213

1021 Central Avenue

PO Box 10

Demorest, GA 30535

(706)894-4207

titleix@piedmont.edu

 

Inquiries or complaints from students, other than on the basis of sex, concerning any of the prohibitions of discrimination in the statement should be directed to:

Title IX and Compliance Coordinator

Mia Borgstrom mborgstrom@piedmont.edu

Daniel Hall, Room 213

1021 Central Avenue

PO Box 10

Demorest, GA 30535

(706)894-4207

titleix@piedmont.edu

 

 

 

 

 

Inquiries or complaints from employees concerning any of the prohibitions of discrimination in this statement should be directed to:

Letitia Roller
Director of Human Resources

Daniel Hall – Room 209C
1021 Central Avenue
P.O. BOX 10
Demorest, GA 30535

(706) 778-8500

hr@piedmont.edu

 

 

 

 

Students and employees may also submit a charge of discrimination to the U.S. Department of Education, Office for Civil Rights:

U.S. Department of Education Office of Civil Rights

400 Maryland Ave., SW

Washington, D.C. 20202-1328

 

1-800-421-3481

Email Address: ocr@ed.gov
Web: https://www2.ed.gov/about/offices/list/ocr/index.html

 

 

 

Employees may also submit a charge of discrimination to the Equal Employment Opportunity Commission:

Equal Employment Opportunity Commission Atlanta District Office

100 Alabama Street, SW, Suite 4R30

Atlanta, GA 30303

1-800-669-4000

Email Address: info@eeoc.gov

Web: https://www.eeoc.gov/

 

 

 

 

 

Disorderly Assembly

1. No students shall assemble on campus for the purpose of creating a riot, destruction, or disorderly diversion which interferes with the normal operation of the University.
2. No student or group of students shall obstruct the free movement of other persons about the campus, interfere with the use of University facilities, or materially interfere with the normal operation of the University.
3. The abuse or unauthorized use of sound amplification equipment is prohibited.

Disorderly Conduct

1. Disorderly or obscene conduct or breach of the peace on University property or at any function sponsored or supervised by the University or any recognized University organization is prohibited.
2. No student shall push, strike, or physically assault any member of the faculty, administration, staff, student body, or any visitor to the campus.
3. No student shall sexually assault any member of the faculty, administration, staff, student body, or any visitor to the campus.
4. Conduct on University property or at functions sponsored or supervised by the University or any recognized University organizations, which materially interferes with the normal operation of the University is prohibited.
5. Verbal or sexual harassment is prohibited.
6. No student may misrepresent facts, falsify, or lie to University officials.
7. No student shall disobey a lawful order of a University official including, but not limited to failure to evacuate a building during a fire alarm or refusing to present an ID upon request. Failure to cooperate with and show respect for University faculty, staff (including Resident Assistants, Resident Coordinators, and Resident Directors), guests, or vendors is prohibited. This includes but is not limited to verbal offensiveness and obscene gestures.

Explosives

No student shall possess, furnish, sell or use explosives, weapons, or ammunition of any kind on University property, or at functions sponsored or supervised by the University or any recognized University organization.

Falsification of Records or Reports

No student shall, or attempt to, alter, counterfeit, forge, or cause to be altered, counterfeited, report, or forged, any record, form, or document used by the University.

Federal Student Aid- Drug Convictions

Drug Convictions:  Student Financial Aid Eligibility

 

FEDERAL AID

Beginning with the 2021-2022 year, the U.S. Department of Education is removing the suspension of eligibility for Title IV aid, (Pell, SEOG, Federal Work Study, Federal Direct Student Loans) due to a drug conviction that occurred while receiving Title IV aid. Since the 2021-2022 year FAFSA is already in the processing cycle, the drug conviction question will remain on the FAFSA until the Department phases it out in the next year cycle. Institutions will ignore any flags or comment codes related to the previous drug conviction requirement and will not request resolution actions from the student. Institutions will proceed to award and disburse Title IV aid to students if they are otherwise eligible.

 

STATE AID

The drug conviction requirement remains in effect for all State aid (all HOPE/Zell and GTEG funds). The requirement is included in State of Georgia regulations and can only be removed or changed by State legislative action.

 

If you have any questions about drug conviction and how it affects your financial aid, please contact the Financial Aid Office at 706-776-0114 or finaid@piedmont.edu

Fire Safety

1. No student shall tamper with fire safety equipment, which includes fire doors, alarms, signs, extinguishers, pull boxes, hoses or other firefighting equipment. A $500 fine will be charged to all violators.
2. The possession or use of fireworks on University property or events sponsored or supervised by the University or any recognized University organization is prohibited. Fireworks are defined as any substance prepared for the purpose of producing a visible or audible effect by combustion, explosion, or detonation.
3. The unauthorized possession, sale, furnishing, or use of any incendiary device is prohibited.
4. No student shall set or cause to be set any unauthorized fire in or on University property.
5. Students must evacuate University facilities during fire drills or any University safety procedures.

Gambling

The playing of cards or any other game of skill or chance for money or other items of value is prohibited unless it is through an authorized university activity.

Hazing

 

HAZING

Starting in 2025, Piedmont University adopted the Stop Campus Hazing Act (SCHA) as signed into federal law in 2024. The SCHA defines the term hazing to mean any intentional, knowing or reckless act committed by a person (whether individually or in concert with other persons) against another person or persons regardless of the willingness of such other person to participate, that

                       This includes, but is not limited to:

 

Piedmont University also adopted the Stop Campus Hazing Act definition of a student organization, which is “an organization at an institution of higher education (such as a club, society, association, varsity or junior varsity athletic team, club sports team, fraternity, sorority, band or student government) in which two or more of the members are students enrolled at institute of higher education, whether or not the organization is established or recognized by the institution.”

 

In addition to the SCHA, Piedmont University also administers the hazing definition as laid out in Code of Georgia is GA Code § 16-5-61 (2024)

    (a) As used in this Code section, the term:

        (1) "Haze" or "hazing" means to subject a student to an activity which endangers or is likely to endanger the physical health of a student or coerces the student through the use of social or physical pressure to consume any food, liquid, alcohol, drug, or other substance which subjects the student to a likely risk of vomiting, intoxication, or unconsciousness regardless of a student's willingness to participate in such activity.

        (2) "School" means any unit of the University System of Georgia, any unit of the Technical College System of Georgia, or any private postsecondary school, college, or university in this state.

        (3) "School organization" means any association, corporation, order, club, society, fraternity, sorority, athletic team, or a group living together which has students or alumni as its principal members, including local affiliate organizations.

        (4) "Student" means any person enrolled or prospectively enrolled in a school in this state.

(b) It shall be unlawful for any person to haze any student in connection with or as a condition or precondition of gaining acceptance, membership, office, or other status in a school organization.

(c) Any person who violates this Code section shall be guilty of a misdemeanor of a high and aggravated nature.

 

All student organizations, clubs, and teams must file a hazing policy compliance form with the Office of Student Life. This document will be provided to the organization’s advisor/coach and completed copies will be kept on file with the Director of Student Life and the University compliance officers.

 

In addition to the examples provided in the SCHA, Piedmont University expands the definition for hazing activities.  It is important to remember that these examples are considered hazing regardless of willingness to participate. The University includes in its definition as examples of hazing: 

The examples provided are not intended to be an exhaustive list of every possible hazing violation. The base definition of “any intentional, knowing or reckless act committed by a person (whether individually or in concert with other persons) against another person or persons regardless of the willingness of such other person to participate” is measure used to gauge and determine whether an action/behavior is considered hazing.

 

How to Report Hazing Incidents

To report a hazing incident, fill out a form on Advocate with as much information as possible.  Use the following link to access Advocate:

https://piedmont-advocate.symplicity.com/collections/student_life.

Responsible employees must report all incidents they suspect could violate hazing policy immediately but no later than 24 hours of learning of the incident. 

 

The Process used to Investigate Hazing Incidents

The University will follow the process set out in the Code of Conduct policy in the Student Handbook. Hazing investigations will follow the formal hearing procedures outlined in the Code of Conduct in the Student Handbook. Student Organization violations will be investigated through the formal process with a representative from Student Life and/or Athletics involved depending on the nature of the organization.

 

 

 

STATEMENT OF POLICY REGARDING PREVENTION AND AWARENESS PROGRAMS RELATING TO HAZING

Hazing, in any form, physical or mental, is strictly prohibited and sanctions for such conduct may include immediate dismissal from Piedmont University.  Each member of the Piedmont community is responsible for supporting the safety and well-being of every individual at Piedmont University, regardless of their status as student, employee, guest, etc.

 

Hazing awareness and prevention programs include online training for students, faculty and staff through Vector Solutions, at least once each academic year.  The training provided through Vector Solutions is researched based/evidence based and updated in accordance with the SCHA as of June 23, 2025.  The Vector Solutions training includes topics such as how to identify elements of hazing behaviors, leadership strategies to prevent hazing, bystander intervention strategies, and trauma-informed content, learners understand impact of hazing on individuals and the Piedmont University community. 

 

Students must complete the training within 45 days of the first full session day each year.  If a student’s first day as a Piedmont University student is the Spring or Summer semester, they must complete the Vector training within 45 days of the first day of the full session.  Students must complete the training annually.  Failure of any student to complete and pass the Vector hazing training module within 45 days of the first day of full session of their first semester and with 45 days of the first day of the full session annually will result in violation of the Student Code of Conduct.  Students must score at least 80% to pass.  The University student conduct case managers will work with the University compliance officers for completion updates.

 

Additionally, the University plans to partner with various campus partners and student organizations to provide continual education throughout the year. One example of this is a program designed around the University of Virginia’s Gordie Center-produced video The Longly Dog. This 15-minute video addresses hazing and substance misuse in a narrative format based on the death of Alasdair Russell.  An emphasis is placed on providing bystander intervention training to students on a regular basis. The University will also utilize passive measures to display policy reminders, reporting methods, and safety resources through bulletin boards, stickers, and digital signage around campus.

 

TRANSPARENCY

Piedmont University has not found a recognized or established student organization responsible for a hazing violation as of the publication of this policy. The University will include hazing as part of it’s annual Clery Campus Safety reporting information and it will be displayed on the Campus Safety website for public access. This information will be updated each semester.

 

Discrimination Relating to Race, Color, Ethnic or National Origin, Religion, Sex, Sexual Orientation, Age, Disability, or Veteran Status

Any student, faculty member or staff member who believes that their rights have been invaded, violated or ignored by a member of the faculty, staff, or by a student has the right to submit a grievance to the Title IX Coordinator or the Director of Human Resources at:

 

Title IX Coordinator

 

Title IX and Compliance Coordinator

Mia Borgstrom mborgstrom@piedmont.edu

Daniel Hall, Room 213

1021 Central Avenue

PO Box 10

Demorest, GA 30535

(706)894-4207

titleix@piedmont.edu

oars@piedmont.edu

 

 

 

Human Resources Director

Letitia Roller

1021 Central Avenue

Room 208 Daniel Hall
P.O. BOX 10
Demorest, GA 30535
(706) 778-8500 ext. 2858
lroller@piedmont.edu

 

 

Joint Responsibility for Infractions

1. Students who knowingly act in concert to violate University regulations have individual and joint responsibility for such violations and such concerted acts are prohibited. Students are responsible for the behavior of non-students accompanying them on campus.
2. Any student present during a violation of the Student Code of Conduct may be subject to judicial action whether or not the student actively participated in the violation.

Mail

While registered as a student at Piedmont University any mail should be sent to the local post office which is located directly across the street from the main campus entrance. The local USPS location can be found at 550 Georgia Street, Demorest GA. 30535. For more specific information regarding the purchase of a P.O. Box, and services visit the website; https://www.usps.com/.

 

Meal Plans

All students who live in university owned housing are required to purchase a meal plan. 19 meals per week with $150 Declining Balance/semester* 250 Block meals with $100 Declining Balance/semester 170 Block meals with $235 Declining Balance/semester 7 meals per week with $300 Declining Balance/semester** *19 meals per week plan is required for all first-year students and students under 25 credit hours. **7 meals per week plan is only available to residents at the Student Village or residential students who are enrolled in clinicals or student teaching Declining Balance is available for use throughout the semester and can be spent at the Market, located in the Commons. A Declining Balance dollar is equivalent to one US dollar and can be reloaded.

Misuse of University Name

The use of the University's name for soliciting funds or for some other activity without prior approval of proper University authorities, or any unauthorized use of the University's name, is prohibited.

On-Campus Residency Requirements

All full-time students with a scholarship are required to live in University owned housing. Students must be 17 years of age by Welcome Week, Move-In day. Additionally, any student under the age of 18 require parental / legal guardian consent to reside on campus. These requests must be submitted to the Director of Residence Life for approval and will be reviewed on a case-by-case basis by a Housing Committee. Students who are under the age of 17 or are over the age of 24 must request permission in writing to reside on campus. A formal request must be sent to the Director of Residence Life for review by committee. Exceptions: Exceptions to the residency requirement are: Married students, Students with dependents, Students declared financially independent by the Financial Aid Office, Part-Time students, or students who receive special permission from the Vice President of Student Life and Leadership. All students living at the primary residence of their parents or legal guardian in Habersham, Banks, Hall, Rabun, Stephens, Towns or White counties. (With the exception of student athletes.) Students who are 21 years of age or older on the first day of registration for the Fall term. (With the exception of athletes).

Reckless Endangerment

No student shall engage in any act or conduct that could result in injury to the life or the property of that student or any other student, faculty or staff member of the general public. Such an act or such conduct, whether intentional or unintentional, shall include but not be limited to the following: violations of health and safety standards, operation of motor vehicles, etc.

Reasonable suspicion includes, but is not limited to, suspicious odors, paraphernalia, extreme and/or erratic behavior, verbal reports or anonymous tips which are credible in the opinion of an official, symptoms commonly associated with non-prescription or illegal drug or alcohol use, and traces of non-prescription or illegal drugs or alcohol

Repeated Violations

Repeated violations of published rules and regulations, which cumulatively indicate an unwillingness or inability to conform to the student life standards of the University, may result in dismissal.

Solicitation

The term “solicit” is defined as the taking of orders, sales, rentals or donations. This definition applies to activities by any on-campus or off campus individual or group. Private businesses or solicitation may not be conducted on college premises, residence halls, or academic buildings except a university sponsored event and/or when a student organization has requested a particular service and when such service is directly relevant to the purpose of that organization. Any solicitation on campus must have the approval of the Dean of Students whether such solicitation is by an officially recognized student organization, university organization, a governmental agency or other. Such requests must meet the following criteria:

1. Door-to-door solicitation by outside entities is not permitted.
2. Activities do not conflict with the educational purposes of the University.
3. No disruption of traffic either vehicular or pedestrian is involved.
4. Funds derived from activities must be used for purposes consistent with the goals of the organization.
5. A detailed written report of funds raised for club activities must be submitted to the Dean of Students
6. Campus mail may not be used for political or religious information or fundraising.
7. Request must be approved forty-eight (48) hours in advance of activity.
8. Policies (i.e. residence hall regulations) governing solicitation in non-academic and academic areas must be followed.
9. Activities held outside on campus grounds/premises must be restricted to a specified and acceptable area

The following types of solicitation, when approved by the appropriate administrative office, are permitted:

1.   Approved fund-raising activities by organizations related to the University.

2.   Distribution of information in public areas.

3.   All other solicitation is prohibited.

 

Theft

1. No student shall sell a textbook that is not their own.
2. No student shall take, attempt to take, or keep in their possession, items of University property, or items belonging to students, faculty, staff, student groups, or visitors to the campus without proper authorization and/or payment.
3. No student may steal, or attempt to steal services. This means students may not eat in the cafeteria or use college equipment without proper authorization.

Tobacco-Free Campus

Piedmont University is a smoke-free and tobacco-free campus. All students, staff, faculty and visitors are prohibited from smoking and using, selling, free distributing, and advertising tobacco products and electronic smoking devices (ex. e-cigarettes) in all facilities and on all University property, including University-owned vehicles, and in any privately-owned vehicle parked or operated on University property.

Trash

No student shall improperly dispose of bottles, cans, cigarette butts, or any other form of litter on campus. Designated containers are provided for proper disposal of all litter or recyclables.

Unauthorized Entry or Use of University Facilities

1. No student shall make unauthorized entry into any building, office, or other facility, nor shall any person remain without authorization in any building after normal closing hours. Students may not allow others into unauthorized areas.
2. No student shall make unauthorized use of any University facility.
3. Duplication of Piedmont University keys is prohibited.

Violation of Outside Law

Violations of local, state, or federal law, on or off campus, are prohibited. The University may take action in conjunction with or independent of local, state, or federal authorities.

Campus Motor Vehicle

All motor vehicles must display a valid university parking permit before they may be parked on university property, with the exception of those parked in visitor pay areas and 30-minute spaces, which do not require the display of any type of permit.

Under no circumstances may rollerblades, hoverboards, or skateboards be used in campus buildings or on benches, steps, or walls, except in designated recreation areas.

A student whose car is not properly registered or who parks in a non-designated space is subject to ticketing, towing, and/or impounding at the student's expense. Students who accumulate three parking violations in one semester may lose their campus parking privileges. Parking tickets may be appealed by completing an appeal form https://piedmontcollegega.wufoo.com/forms/parking-citation-appeal/. If an appeal is granted, the account will be credited if already paid or the charge will be removed from the student account.

Weapons

Students are prohibited from possession of firearms, ammunition, or weapons of any kind on University property or at events sponsored or supervised by the University or any recognized University organization. The possession or use of any other offensive weapons or perceived weapons such as machetes, bows and arrows, knives, switchblades, swords, and air-soft guns are prohibited.

Withdrawal

Students who have been required to withdraw from the university for medical or conduct reasons shall leave the premises within 24 hours after being notified or sooner if so directed by the Director of Residence Life or the VP of Student Affairs.

Students who have been required to withdraw from the university for student conduct reasons and who desire to be reinstated shall present their requests in writing to the Vice President of Student Affairs

Students who have been required to withdraw from the university for medical reasons and who desire to be reinstated shall follow re-enrollment procedures obtained from the Vice President for Student Affairs.