Policies and Procedures Manual 2025-2026
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Contents
Section 1 - Vision, Mission, Core Values, Goals, and History
Section 2 - University Organization and Policy Manual
Section 3 - General Policies
3.1.1 Non-Discrimination Policy
3.1.2 State of Georgia At-Will Employer
3.1.3 Employment of Relatives
3.1.4 Recruitment, Interviewing and Hiring
3.1.5 Official Employment Agreements
3.1.6 Official Contracts Agreements MOUs and Offers
3.1.7 Hours of Work and Overtime Pay
3.1.8 Pay Periods and Checks
3.1.9 Title IX Policies and Procedures
3.1.10 Resignation or Retirement Notice
3.1.11 Clery Act
3.1.12 Private Property Rights
3.1.13 Smoke-free and Tobacco-free Campus
3.1.14 Alcohol and Drugs
3.1.15 Grievances
3.1.16 The Family Educational Rights and Privacy Act - FERPA
3.1.17 Evaluation
3.1.18 Patents, Copyrights, Trade Secrets, and Intellectual Property
3.1.19 Parking & Identification Cards
3.1.20 Conflict of Interest and Commitment
3.1.21 Facilities Use
3.1.22 Identity Theft Prevention Program and Red Flag Rules Policy
3.1.23 Military Duty Leave
3.1.24 University Volunteers
3.1.25 Travel Reimbursements for Job Applicants
3.1.26 Social Media
3.1.27 Student Employment Processes and Procedures
3.1.28 Gift Acceptance Policy
3.36 Solicitation Policy
3.1.30 Consensual Relationship Policy
3.1.31 Employee Housing Policy
3.1.32 Auditing of Courses
3.1.33 False Accusations
3.1.34 Training
3.1.35 Live-In Professional Policy
3.1.36 Data Classification, Retention, Handling and Destruction
3.1.37 Progressive Discipline and Standards of Conduct Policy
3.1.38 Non-Discrimination Anti-Harassment Policy and Procedures
3.1.39 Office Pet Policy
3.1.40 Protection of Minors
3.1.41 Partisan Political Activity
3.1.42 Reporting and Retaliation Policy
3.1.43 Hazing Policy
3.1.44 Risk Management
3.2.1 Information Resources Governance Policy
3.2.2 Information Security Awareness
3.2.3 Email Account Retention Policy
3.2.4 User Accounts and Access Management Policy
3.2.5 Acceptable and Appropriate Use
3.2.6 Email Account Retention Policy
3.2.7 IT Vendor Management
3.2.8 Change Management Procedure
3.2.10 Data Encryption
3.2.11 Physical Access
3.2.12 Privacy Policy
3.2.13 Remote Work
3.2.14 Vulnerability Management
3.2.15 Backup and Recovery
3.2.16 IT Vendor Management
3.2.17 IT Incident Response
3.3.1 Travel and Vehicle Policy
3.3.2 Gift Card Policy
3.3.3 Purchasing, Accounts Payable, and Card (P-Card Policy)
3.3.4 Endowed Scholarship Policy
3.3.5 Agency-Custodial Funds
3.3.6 Independent Contractors
3.3.7 Indirect Funds Distribution Policies and Procedures
3.3.8 Financial Fraud Policy
Section 4 - Faculty and Academic Policies and Procedures
Section 5 - Faculty Bylaws
Section 6 – University Planning and Assessment
Section 7 - Employee Benefits
Section 8 – Student Related Policies
Section 9 – Emergency Preparedness Plan
Section 10 - Grants Management
Section 11 - Board of Trustee Bylaws
Section 12 - Policy Manual - History of Changes
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3.1.32 Auditing of Courses
Piedmont University defines “Auditing of Classes” to denote any situation in which an individual might visit a class (whether paying a fee or not) without receiving academic credit for the class. Piedmont University does not offer classes for audit to the general public; and, does not routinely offer classes for audit to employees or current students. In certain unique situations, a faculty member or member of administration may make a specific request for a variance in the policy regarding auditing of classes by employees or current students. The office of Vice President for Academic Affairs houses the form to make such a request and shall be the final determination point for approval of such requests.
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Section 3 - General Policies