Financial Aid For Graduate Students

Application Procedures

Application Procedures

The Piedmont University Office of Financial Aid is committed to assisting graduate students with applying for and receiving student financial aid. The financial aid application procedures for graduate students are available on the Financial Aid website at piedmont.edu. To apply for federal student financial aid, a student should complete the Free Application for Federal Student Aid (FAFSA). This form may be completed online at studentaid.gov. Contact the Piedmont University Financial Aid Office at (706) 776-0114 with questions. For technical help when applying online, call the Federal Aid Help Line at 1-800-4-FED-AID. For Piedmont University to receive a copy of the FAFSA report, the student must add Piedmont University’s federal aid school code 001588 to the application.

Piedmont University participates in the Federal Direct Student Loan program through the U.S. Department of Education. Graduate students are considered independent for the purposes of federal financial aid. Loan funds are credited to the student’s account at Piedmont University. Interest rates are variable. Half-time enrollment is required for receiving student loans. Repayment begins six months after the student is no longer enrolled at least halftime or graduates. Students would be required to complete direct loan entrance counseling, and a master promissory note before a federal student loan would disburse to the school. When enrollment ceases or drops below half-time, the student would also be required to complete direct loan exit counseling. For more information, visit studentaid.ed.gov.

Financial Aid

Federal Direct Unsubsidized Loan Program
Graduate students may borrow unsubsidized student loans. Unsubsidized loans have interest that accrues while a student is in school. The loan amount available is based on the student’s classification and other eligible aid received. A student enrolled in a teacher certification program may only qualify for undergraduate federal loans.

Federal TEACH Grants (Excludes Ed.S. and Ed.D. Students)
Piedmont University participates in the Federal TEACH Grant Program. Interested students are encouraged to research the program and submit an application to the Piedmont University Financial Aid Office. For graduate study, the Federal TEACH Grant Program is available to first post-baccalaureate degree students only. At Piedmont University, students enrolled in the Education Specialist or Doctorate Program are ineligible for this program.

The TEACH Grant Program was created by Congress in the University Cost Reduction and Access Act. For more information, students may call the Federal Information Student Center: 1-800-4-FEDAID or view the website studentaid.gov/understand-aid/types/grants/teach. In exchange for receiving the TEACH Grant, a student must be a highly qualified, full-time teacher in a high-need subject area for at least four years at a school serving low-income students.

For a directory of schools serving low-income students, visit studentaid.gov/app/tcli.action. For a definition of a highly qualified teacher, students may visit ed.gov/policy/elsec/leg/esea02/pg107.html.

Federal Graduate PLUS Loan
Students pursuing a graduate degree may qualify to borrow funds through the Graduate PLUS Loan program. A Free Application for Federal Student Aid (FAFSA) must be filed prior to applying for Graduate PLUS in order to first determine eligibility for the Unsubsidized Federal Direct Loan. All Graduate PLUS applicants must undergo a credit check and be approved to borrow funds. The maximum amount an approved graduate student may borrow is the student’s cost of attendance, as determined by the Financial Aid Office, minus any other financial aid the student is expected to receive.

Behavioral Health Professions Service Cancelable Loan Program (Clinical Mental Health Counseling program)
The Behavioral Health Professions Service Cancelable Loan Program provides up to $20,000 per academic year. This program is offered through the GSFC and is for students who are pursuing a Clinical Mental Health Counseling degree. In exchange for receiving the BHPSCL, a student must be a U.S. citizen or eligible non-citizen, be a legal resident of Georgia for 12 months prior to receiving the BHPSCL and are enrolled in the Clinical Mental Health Counseling program. Students in this program should intend to graduate from the eligible advanced degree, be employed or practicing full time in Georgia in an eligible Behavioral Health profession and providing mental or substance abuse assistance, counseling, or treatment to Georgia residents. Males must meet federal Selective Service registration requirements per Georgia state law, and meet other requirements as set forth on the GSFC website. Students may visit gafutures.org/hope-state-aid-programs/loans/behavioral-health-professions-scl/eligibility/ for additional information including how to apply, and eligible employment.

Title IV Federal Aid Policy

Federal financial aid funds are given with the expectation that students will complete the entire period of enrollment. Students “earn” a percentage of the funds with each day of class attendance. When a student receiving federal financial aid funds (Title IV Funds) leaves school before the end of the semester or period of enrollment, federal law may require Piedmont University to return funds. Piedmont University is required to calculate the percentage and amount of “unearned” financial aid funds (including loans) that must be returned to the federal government. Once a student has completed more than 60% of the enrollment period, a student is considered to have earned all funding awarded. This calculation may require the student to repay funds that have already been disbursed. Students are encouraged to meet with the Financial Aid Office and Student Accounts prior to making the decision to withdraw from school.

For more information regarding withdrawals, please see the Academic Programs section of the catalog. For questions regarding the Title IV Federal Aid Policy, please contact the Financial Aid Office.

Satisfactory Academic Progress For Graduate Students

The U. S. Department of Education mandates that institutions of higher education establish minimum standards of “Satisfactory Academic Progress” for students receiving federal financial aid. Piedmont University applies these standards to all applicants for federal financial aid such as TEACH Grant and Federal Direct Loans.

Standards

Satisfactory Academic Progress (SAP) is determined by careful evaluation of qualitative and quantitative criteria. Determination of SAP status will be made at the end of each semester.

A. QUALITATIVE CRITERIA (GPA) - To be eligible for federal financial aid, a graduate student must have a cumulative grade point average (GPA) of 3.0 or higher on a 4.0 scale.

B. QUANTITATIVE CRITERIA (Pace) – Federal financial aid recipients must show measurable progress toward earning a degree or completing teacher certification by successfully completing at least sixty-seven percent (67%) of all courses required by the program of study. This standard will be applied to current and former students. Semester credit hours completed will be those courses in which a student has received a grade of A, B, C, D or P. Semester credit hours attempted will include all courses for which a student has received a grade of A, B, C, D, F, P, I, IP, NP, W, WF, or NR. Credit hours and grades for repeated courses will be used in this determination. All transfer credit hours will be evaluated towards attempted and completed rate (pace).

For example, a student who has attempted 16 credits must successfully complete at least 11 credits to meet the 67% required minimum completion rate.

C. MAXIMUM LENGTH OF STUDY AT PIEDMONT UNIVERSITY - A student accepted into a graduate degree program may attempt no more than 150% of the required credit hours in required courses for the degree or teacher certification. All transfer and repeated course credit hours will be included in the total number of attempted credit hours. Once a student exceeds the maximum length of study, they will no longer be considered making satisfactory academic progress and will not be eligible for federal financial aid.

For example, a student pursuing a master’s degree, which requires 36 credit hours to complete, will reach the maximum timeframe after attempting 54 credit hours.

Satisfactory Academic Progress Statuses

FINANCIAL AID GOOD STANDING – Student has a cumulative GPA of 3.0 or higher, student is completing sixty-seven percent (67%) of all attempted credit hours, and student is able to graduate within 150% maximum timeframe limit.

• FINANCIAL AID WARNING – Student’s cumulative GPA dropped below a 3.0, and/or student did not complete sixty-seven percent (67%) of all attempted credit hours, and student is able to graduate within 150% maximum timeframe limit. A student is able to receive federal financial aid while on financial aid warning status but must meet SAP standards during that term of enrollment to remain eligible for subsequent federal financial aid.
• FINANCIAL AID SUSPENSION – Student did not meet SAP standards while in Financial Aid Warning or Financial Aid Probation status, or it is determined that the student will not be able to graduate within 150% maximum timeframe limit. Student is not eligible to receive federal financial aid while on Financial Aid Suspension. Classes taken after losing eligibility will be at the student’s expense and will need to use funds other than federal financial aid.
• FINANCIAL AID PROBATION – This status is only granted upon the approval of a Financial Aid SAP Appeal. Student may receive federal aid for one semester but must meet SAP standards by the end of that term to remain eligible for subsequent federal aid.

Incomplete grades

When an incomplete grade is finalized, it would be factored into the student’s SAP calculations at the end of the next semester of enrollment.  There will not be a retroactive change of the student’s SAP status when the grade of “I” becomes a final grade since, at the time of the SAP evaluation, the grade of “I” was a valid grade.

Reestablishing Eligibility of Federal Financial Aid

Financial aid eligibility may be reinstated when the student raises their cumulative GPA to a 3.0 and has achieved a cumulative completion rate of sixty-seven percent (67%) of all credit hours attempted. Reinstatement of financial aid eligibility may also occur upon approval of a Satisfactory Academic Progress Appeal. A student who exceeds the maximum length of study at Piedmont University (item C) may appeal if the student changed the program of study. However, an Academic Success Plan may be required.

If there are extenuating circumstances that prevented a student from making SAP resulting in a status of Financial Aid Suspension, it is possible to appeal to the Office of Financial Aid for a review of those circumstances as they relate to the student’s academic standing. An appeal is required for consideration of a student being placed on a probation period of one semester.

Appeals Process

A student may request consideration for reinstatement of financial aid eligibility through a formal appeal process by completing the Satisfactory Academic Progress (SAP) Appeal Form. 

An appeal must be received within two weeks after the start of the term for which aid is being requested. Aid will not be awarded retroactively for a prior term in which financial aid eligibility was suspended or during which satisfactory progress was not made. Completed forms and supporting documentation may be delivered in person at the Financial Aid Office or by email through a Piedmont University email account.

Appeals may result in any one of the following actions:

• Reinstatement of federal financial aid on probation.
• Reinstatement of federal financial aid on an academic plan where the student will be held to specific requirements.
• Denial of reinstatement of federal financial aid

The Financial Aid SAP Appeal Form MUST include these two components:

1. The extenuating circumstances that resulted in the student’s failure to make SAP. Acceptable circumstances on which a student could base an appeal are those that could not have been foreseen at the beginning of the semester or enrollment period, and that was completely beyond the student’s control. They could include serious injury, illness (physical or mental) of the student or an immediate family member, death of an immediate family member, financial difficulties, relationship problems, family responsibilities, or other extenuating circumstances. Appeals should include a detailed description of the applicable circumstances, along with related documentation (i.e., a statement from a physician or other healthcare provider, a report from law enforcement or social services agency, a copy of a death certificate, etc.) that supports those circumstances.
2. The positive changes that have occurred that will ensure the student can achieve SAP by the next evaluation. The student must include information regarding extenuating circumstances that will no longer exist or be an issue, as well as any additional measures that will be taken to ensure they will make SAP during the probationary semester or enrollment period, if granted.
3. The Director of Financial Aid, or another designated senior member of the Financial Aid Office, will review each written appeal, along with relevant academic history. The student will be notified via their Piedmont University email account of the appeal decision. A student whose appeal is approved will be placed on Financial Aid Probation for one semester. While on Financial Aid Probation, a student may receive federal financial aid for one probationary semester or enrollment period, after which another SAP review will be conducted. A student who fails to meet the academic requirements outlined in the Financial Aid Probation email notification, will be placed on Financial Aid Suspension. A student may appeal a second time. However, the circumstances must be unforeseen at the beginning of the term.

Maximum Timeframe Extension Appeal Process

Students have the right to request an extension of their financial aid eligibility once per degree objective should they exceed or expect to exceed the maximum credits allowed for their degree or certificate. Students will need to complete an SAP Appeal Form and include an Academic Success Plan. Submission of an appeal does not guarantee approval.

If an appeal is approved, coursework will be limited to courses required for the completion of the degree. In addition, a student must maintain a minimum cumulative GPA of 3.0 and successfully complete all courses listed on their Academic Success Plan. Failure to meet the requirements of the approved timeframe appeal will result in the suspension of federal financial aid eligibility.

NOTE: If a student has been academically excluded and wishes to appeal that status, the Registrar's Office should be contacted for instructions. There are two separate appeal processes for academic exclusion and financial aid suspension. The financial aid appeal will be held until the academic exclusion is resolved and the student is readmitted to a degree program. The appeal of financial aid suspension will not correct the academic exclusion. Likewise, being academically reinstated will not automatically remedy the financial aid suspension. Students should contact their academic advisor for assistance.

Veterans Administration Education Benefits

Piedmont University is an approved Institution of Higher Learning with the Veterans Administration with many approved programs. The university is also a participant in the Yellow Ribbon Program. Information regarding education benefits is available on the VA website at benefits.va.gov/gibill/.

Piedmont University allows students who are using Veteran Educational Benefits to enroll and will not impose any penalty, including the assessment of late fees and/or the denial of access to classes or other university services, due to the delayed disbursement of funding from the Department of Veterans Affairs.

To certify enrollment hours with the Department of Veterans Affairs, the University requires proof of eligibility which must be submitted each semester. Failure to submit the requested document may delay the processing of your benefits and you may be fully responsible for tuition and fees.

Students receiving benefits under the Veterans Administration programs are encouraged to apply for federal, state, and institutional aid by completing the Free Application for Federal Student Aid (FAFSA) at studentaid.gov. Contact the Student Accounts Office for more information at 706-776-0101.