Code of Conduct

University Code of Conduct Expectations

PROCESS DEFINITIONS:

Incident Report: Any report filed with a University official that indicates potential violation of University policy, These reports should be submitted through the University’s reporting system by the observing party or designated reporting party as soon as possible.

Reporting Party: Individual/Organization who completes and submits an incident report alleging potential policy violation or concern for well-being

Case Manager: University faculty/staff designated to serve as a member of the student conduct case management team. Generally only one case manager is assigned per case, but in cases where larger numbers of individuals are involved multiple case managers may be assigned. Senior case managers are university administrators designated by the Vice President for Student Affairs to review reports that could result in temporary or permanent separation from the university.

Complainant: Individual(s)/Organization(s) impacted by allegation(s)

Respondent: Individual(s)/Organization(s) allegedly involved reported concern(s)

Violation: Any instance which involves the voluntary or involuntary breaking of University policy/policies. The nature of the violation(s) determines which University Officials will respond.

Outcome: Determination of whether the individual is deemed Not Responsible or Responsible of the alleged violation(s). The Student Conduct process starts under the notion that any student is Not Responsible until evidence and University conduct proceedings determine the outcome.

Sanction: If an individual/organization is found responsible for violating University policy/policies, certain expectations, restriction of privileges, or separation from the University may be appropriate.

Informal Administrative Review: Meeting with a designated University case manager to review the incident in question. This could include the complainant and/or respondent meeting separately with the case manager to allow for a better understanding of the incident and allegations in question. It could end with sanctions determined through administrative resolution.

Administrative Resolution: For allegations that do not rise to the level of potential temporary or permanent separation from the University, a student may choose to accept responsibility of a policy violation through meeting with a student conduct case manager to determine appropriate sanctions

Interim Actions: Based on the nature of the report, it may be determined that interim action be implemented while the report is being reviewed. Any interim measures are used on a case-by-case basis in accordance with university policy. Interim actions may include but are not limited to temporary restriction to specific university activities, facilities, or resources, temporary restrictions on communication with specific parties. Interim actions are determined with the consideration of all members of the campus community’s safety and well-being as priority.

Formal Hearing: A panel of university faculty/staff chaired by a senior case managers for the University. A formal hearing board is utilized on an as-needed basis, with representatives from Student Life, Academic Affairs, and Athletics, where applicable. Formal Hearing Boards are primarily utilized in cases where there are violations that could warrant temporary or permanent restriction of University resources or temporary or permanent separation from the University. However, any respondent reserves the right to request a formal hearing to review the case information and make a determination.

Formal Hearing Board: A panel of trained university officials chaired by one of the senior case managers for the University or their designee. A formal hearing board is utilized on an as-needed basis, with representatives from Student Life, Academic Affairs, and Athletics (where applicable). Formal Hearing Boards are primarily utilized in cases where there are violations that could warrant temporary or permanent restriction of University resources or temporary or permanent separation from the University, but a student always has the right to request a formal hearing be called to consider the case.

Standard of Evidence: This is the determination on which a University conduct official will find a student not responsible/responsible. Piedmont University uses the Preponderance of Information standard also referred to as “more likely than not” based on the information available at the time of determination. 

Preliminary Investigation: Upon receipt of an incident report, the Office of Student Life will designate a case manager to review the report and determine if there is merit to the information provided in the report. To determine the validity of a report, the case manager may need to speak with parties directly and indirectly involved, review camera footage, student ID scans, dining hall access, etc.

Advisor: A person who assists the parties during the conduct process. In all student conduct matters, the Complainant(s) and the Respondent(s) may have the assistance of an advisor.

Witness: An individual (character or observational) called by either complainant, respondent, or the conduct case manager that has the ability to provide relevant information that is helpful during the investigative or hearing processes.

STUDENT CONDUCT PROCEDURES

Student disciplinary matters are reported to the Division of Student Affairs. The Vice President of Student Affairs, the Director of Residence Life, and Assistant Directors of Residence Life are the primary campus officials who address policy violations along with the support of campus police. The Vice President of Student Affairs and Director of Residence Life, as the senior case managers, reserve the right to designate additional individuals for support in the Student Conduct process. If a violation is academic in nature, then the respective college’s academic dean or their designee may be included. It is the goal of the university to deal with all disciplinary matters in a timely manner and include a meeting with the student to discuss what occurred, if any violations occurred, and discuss possible sanctions. In all student conduct matters, the burden of proof rests with the University. 

Students found responsible for Student Code of Conduct violations will be adjudicated and assigned sanctions. Through the code of conduct process, students will participate in either an informal administrative review or a Formal Hearing process. Each process is outlined below. While all referred students are encouraged to participate in the conduct process, the University will adjudicate all cases and render a decision regardless of referred student participation. All conduct proceedings are considered private. Only the case manager/hearing board members, involved parties, their advisors, witnesses and authorized University faculty/staff are allowed to be present.

1. All aspects of the student conduct process are conducted by the guidelines and processes listed below. Respondents subject to less severe sanctions may be afforded, but are not guaranteed, the guidelines outlined below. These guidelines are as follows:
2. The focus of student conduct proceedings is to determine whether the University’s standards of conduct have been violated. To this end, student conduct proceedings attempt to balance an understanding and knowledge of the students’ needs with the needs of the University community.
3. Individuals may bring a complaint against a student for alleged violations of the Student Conduct Code.  Any complaint should be submitted as soon as possible after the event takes place using the reporting procedures outlined.
4. All alleged policy violations will be presented to the respondent in written form. The respondent will be given at least two (2) University business days to prepare for student conduct proceeding unless otherwise stated in the proceedings outlined below or if the respondent requests an earlier start. In all student conduct proceedings, the respondent is presumed not responsible until it is proven that a violation of the University rules occurred by a preponderance of the information standard.
5. Each complainant or respondent involved in a student conduct proceeding is entitled to an advisor. The role of the advisor is outlined in the proceedings. The advisor must adhere to the role in addition to the policies and procedures of the university. Advisors may not obstruct the process in any form. The case manager or formal hearing board chair may dismiss an advisor deemed to be a disruption. If an advisor is dismissed, the student is entitled to request a new advisor.
6. All student conduct proceedings will be conducted in an orderly manner. These proceedings are conducted in private and may involve joint meetings where two or more students are charged in the same fact pattern. In student conduct proceedings involving more than one respondent, respondents may request the matter concerning each respondent to be conducted either separately or jointly.
7. In all initial student conduct proceedings, the burden of proof rests with the University, and said burden of proof is based on the preponderance of the information. Preponderance of the information is defined as the greater weight and degree of credible information admitted during the conduct process. A determination is made on the basis of whether it is more likely than not that the respondent violated the Student Conduct Code.
8. The respondent is expected to attend and cooperate through the entirety of the student conduct proceedings at which information is received, excluding deliberations, provided the respondent and respondent’s advisor appear at the designated time and do not inhibit the proceeding. Failure to cooperate with any aspect of a proceeding may result in the case manager or formal hearing board determining the outcome in the respondent’s absence in accordance with university policy.
9. Respondents have the right to know the sanctions possible should they be determined responsible. This information is available in the sanctioning guidelines provided in the “Sanctions and Penalties” section of this code.
10. Admission of any other person, other than an advisor or witness, to any student conduct proceeding shall be at the discretion of designated case manager or formal hearing board chair.
11. Reasonable accommodation may be requested to provide equitable access to involved students.
12. Witnesses may not obstruct the process in any form and may be dismissed by the case manager or formal hearing board chair if deemed to be a disruption.
13. Pertinent records, exhibits, student impact statements, and other written statements may be accepted as information for consideration. Student impact statements and other documents determined at the discretion of the case manager or formal hearing board chair will be reviewed during the outcome/deliberation phase only.
14. The respondent will be informed of the outcome of any student conduct proceeding in writing. All student conduct records will be kept by the appropriate administrators in a secure place. FERPA will be followed in regard to access to student conduct records.
15. Respondents retain the right to appeal the outcome(s) and/or sanction(s) if it meets one or more of the appeal criteria outlined below.
16. If a respondent withdraws from the university after an alleged violation, the process shall continue in their absence and possible sanctions enacted, if found responsible. All findings and recommendations must be supported by evidence of policy, rule, or regulation violations by the respondent.

 INFORMAL ADMINISTRATIVE REVIEW (IAR):

The Informal Administrative Review (IAR) is an official proceeding with the with the intention to determine what occurred, if what occurred is a violation of university regulations, and to impose an appropriate sanction if a violation has occurred.

Procedure:

1. Incident Review

• An incident report containing alleged violation of university policy is received and reviewed by designated University officials.
• If concern for a university policy violation exists, case proceeds to notice stage and a case manager is assigned. For reports involving numerous parties, it may be necessary to assign additional case managers.

2. Notice and Preliminary Investigation

• Individuals involved receive notice to meet with a conduct case manager. This notice includes a summary of alleged violations along with the time, date, and location of the meeting. This notice also includes information regarding the selection of an advisor. All notices are sent via electronic mail using university email addresses.
• If information is provided in the report requires additional verification, it may be necessary for the case manager to meet with the complainant and/or any witness to gain additional context for the report before proceeding.

3. Administrative Resolution Meeting

• The case manager meets with the respondent.
• If continuing with the Informal Administrative Review process, the case manager asks questions based on the report received and available information.
• The respondent may provide additional information that supports their response to the alleged policy violation(s). The case manager may ask follow-up questions based on the information provided by the respondent.
• The case manager asks if there are any additional questions or information before proceeding to the outcome phase.
• The case manager reviews the conduct process, student process rights, and any report(s) received regarding the alleged policy violation(s).
• Respondent provides a declaration of “Responsible” or “Not Responsible” for the alleged policy violation(s). The respondent will then have the option to continue with the IAR process or have the case referred to the Formal Hearing Process.
• If a respondent requests a Formal Hearing, the IAR process ends. The case manager will direct the case to the appropriate administrator for a Formal Hearing. The designated case manager may continue to assist in the investigative portion of the Formal Hearing process.

• In cases involving multiple respondents, if one or more respondents request a Formal Hearing, the case may be referred to a Formal Hearing for all parties.
• Cases in which temporary or permanent separation from the university is possible are conducted through the Formal Hearing Process.
• It may be necessary for the case manager to schedule additional meetings with the respondent before proceeding with the outcome to ensure all available information is reviewed before determining the outcome.

4. Outcome

• Using the preponderance of evidence standard, the case manager determines if the respondent is “responsible” or “not responsible” for the alleged policy violation(s).
• If determined “not responsible,” the case moves to resolution. The case manager sends an outcome letter to the respondent outlining the findings.
• If determination is “responsible,” the case manager determines the appropriate sanction using the outlined definitions from the “Sanctions and Penalties” portion of the code. The outcome and sanctions are discussed verbally, creating the Administrative Resolution.
• The case manager sends an outcome letter to the respondent that includes the finding, determined sanction(s), and instructions for successful completion of sanction(s).

5. Resolution/Appeal

• If the respondent accepts the outcome and completes the designated sanction(s), the case is resolved. Failure to complete designated sanctions is deemed an additional violation of the code of conduct and may result in additional sanctions.
• The respondent may submit an appeal of the outcome and/or sanction(s) within three (3) university business days of the written outcome date included on the notice. The criteria for any appeal must meet one of the criteria outlined in the appeals process included under the “Appeals” section of this code. The respondent must provide information to support the request for review based on the criteria referenced. IAR appeals are reviewed by a senior case manager for final determination.

FORMAL HEARING:

The Formal Hearing is an official proceeding with the with the intention to determine what occurred, if what occurred is a violation of university regulations, and to impose an appropriate sanction if a violation has occurred.

Procedure:

1. Incident Review

• An incident report containing alleged violation of university policy is received and reviewed by designated University officials.
• If concern for a university policy violation exists that could result in temporary or permanent separation from the University or there have been multiple violations of a similar nature by the same alleged respondent, case proceeds to notice and preliminary investigation. A case manager is assigned to begin the notice and preliminary investigation stage and a senior case manager is designated to serve as the formal hearing board chair. For reports involving numerous parties, it may be necessary to assign additional case managers.
• If an Informal Administrative Review is in progress and a respondent requests a formal hearing, information collected during the Informal Administrative Review may be utilized as part of the investigative report.
• The case manager designated during the incident review may assist the hearing board chair with the investigative portion of the Formal Hearing process.

2. Notice and Preliminary Investigation

• The case manager provides notice to involved parties, complainant, and/or respondent, of the report received and the nature of such report requiring the matter be directed to the formal hearing process. This notice includes a summary of the alleged policy violation(s) being investigated, information regarding the right to select an advisor, and the date, time, and location for the meeting. If interim measures are necessary, those measures will be outlined in the initial notice.
• If information provided in the report requires additional verification, it may be necessary for the case manager to meet with any and/or witness to gain additional context before proceeding.
• Declaration
• Case manager meets with respondent to review the alleged policy violation(s), the investigative process, and possible outcomes associated with the alleged policy violation(s) if responsibility is determined.
• Respondent provides a declaration of “Responsible” or “Not Responsible” to the alleged policy violation(s).
• If the respondent is ready, the case manager may collect an initial statement regarding the alleged policy violation(s) and any additional information, including witnesses, that was not included in the initial report.

3. Investigation

• Case manager reviews available information and relevant records.
• Case manager will conduct initial interviews with parties involved. This may include interviews with include complainant, any witness with relevant information to the report, and review of any documentation and information available.
• The case manager takes notes and/or written statements during each interview. These should also include record of any individual not interviewed and reasoning the individual was not interviewed.
• Investigation is summarized in an initial investigative report. This report includes a summary of each interview conducted, any additional information reviewed in making the recommendation, and recommendation of whether the alleged violation(s) occurred based on the preponderance of evidence gathered during the investigation.
• For the purposes of the formal hearing, the initial investigative report’s recommendation of whether violation(s) occurred is not a finding of responsibility for the respondent. This recommendation indicates that there is enough evidence to support further consideration.
• Initial investigative report is sent to designated formal hearing chair for review. If the recommendation indicates there is not sufficient evidence to proceed, the case moves to resolution. The chair provides notice of conclusion of initial investigation and includes a copy of the report to the respondent and/or complainant. If the investigative report includes a recommendation that the alleged violation(s) occurred, the respondent will have five (5) university business to respond in writing to the report from the date included on the notice including the report.
• Based on the responses, additional investigation may be required, and the investigative report is updated before being finalized.
• The final investigative report is sent to the formal hearing board for consideration. A copy is provided to the respondent and/or complainant before any hearing. The case manager that conducted the investigation may be a witness before the hearing board and speak to the investigative report and findings but will not be involved or assert influence deliberation process and/or outcome determination.
• In no circumstance should a hearing proceed before the investigative report is finalized.

4. Hearing Preparation

The formal hearing board chair convenes a board of three (3) university faculty/staff representatives. The hearing board members are to remain impartial.

The chair sends written notice of the hearing to the respondent and/or complainant. This notice includes the date, time, location, and nature of the hearing, a summary of the alleged policy violation(s), and the individuals serving on the hearing board. This notice is sent no less than five (5) university business days in advance.

The respondent and/or complainant may submit a written challenge regarding the participation of a member of the hearing board where reasonable concern for bias may exist by submitting a written statement explaining the concern to the board chair no less than three (3) university business days before the hearing. Based on the written statement, the chair will determine if the board member requires replacement. If a replacement board member is required, this may require a change to the hearing date. The respondent and/or complainant will receive updated notice in the event the composition of the board changes and/or a change of date is required.

No less than three (3) university business days before the hearing, the respondent and/or complainant will submit, in writing, the following information for the hearing board chair to share with all parties:

A list of witnesses with relevant information that may be called to speak at the hearing. Any witness called may only speak to the information associated with the case.

Name and title of advisor, if applicable.

5. Hearing and Outcome

• All hearings involving student disciplinary charges are closed to all outside parties. Only the hearing board members, respondent, complainant, and advisors may be present in the room for the duration of the hearing.
• The chair begins the hearing by introducing all parties in the room and reviewing the formal hearing process.
• Complainant is given the opportunity to present information including description of incident, witnesses, and additional documentation that supports the alleged violation(s).
• Respondent is given the opportunity to present information including description of incident, witnesses, and additional documentation that supports their response to the violation(s).
• The hearing board may consider all information unless it is not related to the alleged violation(s).
• Witnesses are brought in to speak during the respective party’s presentation and are dismissed following completion of their statement.
• The hearing board members may ask any party questions throughout the presentations.
• Complainant and/or Respondent have the opportunity to ask questions of any parties involved through the submission of written questions to the chair for consideration. Advisors may actively assist their advisee with drafting questions but may not address anyone other than their advisee or the hearing board. Indirect comments or disruption may result in the dismissal of the advisor from the hearing.
• During the hearing, if new information is introduced that indicates any additional alleged policy violation(s), the matters will be considered in a separate investigation to determine whether the additional alleged policy violation(s) require further consideration.
• Once the complainant and respondent complete their respective presentations of information, the hearing board dismisses the parties to review the information and decide if it is more likely than not that the respondent is responsible for the alleged policy violation(s). The deliberation phase of all hearings is closed to anyone that is not a member of the case’s formal hearing board.
• During deliberation, all hearing board members are permitted to discuss possible outcomes and/or sanctions. The outcome is decided by majority vote of the three (3) voting members of the hearing board. The hearing board chair is a non-voting member in their role as formal hearing board chair.
• Following deliberation, the determination is made. The respondent returns to the hearing location and provided verbal notice of the determination and the sanctions. This verbal notice is followed up with written notice of the outcome that includes the finding, determined sanction(s), and instructions for successful completion of sanction(s). The complainant, if applicable, may receive notice of the outcome but will not be informed of the specific sanctions assigned to the respondent.
• In cases that result in temporary or permanent separation from the University where the respondent is found responsible, the respondent will be provided with the specific timeline and expectations to complete the separation. If the respondent intends to appeal the decision, they will be required to remain off campus while the appeal is considered.

6. Resolution/Appeal

• If the respondent accepts the outcome and completes the designated sanction(s), the case is resolved. Failure to complete designated sanctions is deemed an additional violation of the code of conduct and may result in additional sanctions.
• The respondent may submit an appeal of the outcome and/or sanction(s) within three (3) university business days of the written outcome date included on the notice. Any submitted appeal must meet one of the criteria outlined in the appeals process included under the “Appeals” section of this code. The respondent must provide information to support the request for review based on the criteria referenced. IAR appeals are reviewed by a senior case manager not involved in the initial investigation and hearing for final determination.

ROLE OF THE ADVISOR

1. It is the duty of the advisor to ensure their advisee is informed and properly guided throughout the conduct process, including investigation, hearings, or appeals.
2. The selection of an advisor is at the discretion of each student. Anyone who is not a current Piedmont University student can serve as an advisor.
3. Each student is entitled to an advisor for any student conduct-related matter. If a student wishes to have an advisor but does not know of one, the case manager will provide a list of advisors trained by the University,
4. Students do not have to use a university-provided advisor, but any external advisor is at their own expense.
5. The complainant(s) and respondent(s) are permitted to have one advisor each.
6. The advisor is only permitted to communicate, verbally or in writing, with their advisee. If the advisor becomes disruptive to the process, the case manager/hearing board chair has the discretion to dismiss them.

APPEAL PROCESS

A respondent may appeal a determined outcome and/or sanction when:

•        The respondent was not accorded their procedural rights as outlined in this Handbook;

•        New information that was unknown or unavailable at the time of the initial hearing has become available which would have significantly altered its results; or,

•        The sanction imposed is substantially disproportionate to the offense (including any consideration of the student’s prior offense(s)).

The appeal must be submitted in writing within three (3) university business days of the date on the outcome letter to the Vice President of Student Affairs or their designee. Any submitted appeal request must include the criteria utilized in addition to information to support the request for review based on the criteria referenced.

Student Medical Amnesty and Restorative Education

PURPOSE: Piedmont University Student prioritizes student health, safety, and well-being. To ensure that fear of negative academic/personal consequence does not form a barrier to any student seeking support for another student in need of assistance, Piedmont University utilizes its Medical Amnesty and Restorative Education process.

This process provides structured support for students who proactively call for help as well as the student(s) in need of assistance during alcohol or drug-related without fear of formal disciplinary action with the university.

Core Expectations for Amnesty (The 3 Cs):

To qualify for medical amnesty, the reporting student(s) and the individual experiencing the medical crisis must satisfy three key conditions:

• Call: Immediately call emergency services (911), Campus Police, and/or Residence Life on-call (Resident Assistant or Professional Staff) based on the nature of the assistance needed.
• Care: Remain with the impaired individual while waiting for first responders or university officials to arrive.
• Cooperate: Provide responders with all requested information regarding the substances consumed and fully cooperate with officials to the best of your ability and knowledge. Be honest about what you do and do not know.

Scope and Process Exemptions

Who Qualifies?

• Reporting Students (Good Samaritans): Any student who acts in good faith to seek emergency medical aid for another peer.
• Impaired Students: The individual receiving emergency medical care for severe intoxication or overdose. These individuals will be required to participate in the restorative education framework outlined below.
• Student Organizations/Athletic Teams: Student groups whose members proactively call for emergency services to help an attendee.

What is Exempted from Punitive Consequences?

• Formal disciplinary charges under the Piedmont University Alcohol and Drug Policy excluding the restrictions outlined below.

Documentation of the incident will be filed in accordance with university policy through a CARE Report or Incident Report for follow-up purposes as part of the amnesty process.

Amnesty Restrictions and Limitations

The Medical Amnesty and Restorative Education process acts as a safety net for personal health emergencies, not a shield for criminal actions or ongoing safety threats.

• Legal and Criminal Liability: The amnesty process does not override state or federal laws. Local police can still issue citations, make arrests, or pursue criminal charges separate from the university student conduct process in accordance with any local, state, or federal laws.
• Other Policy Violations: Amnesty does not protect against non-substance violations committed during the same incident, including:
• Physical assault, abuse, or violence.
• Property damage or vandalism.
• Sexual misconduct or harassment.
• Weapons violations or theft.
• Abuse of Amnesty Process: This mechanism handles isolated emergencies. It does not shield individuals who flagrantly and repeatedly violate safety guidelines. While there is not a limitation to the number of times a student can utilize the amnesty process, repeated violations that indicate a concern for safety/well-being of the student and/or other students, the student may be referred to the formal conduct process at the recommendation of the CARE Team or Vice President of Student Affairs.
• Failure to Comply: Individuals who have not completed the mandatory alcohol and safety education in accordance with university policy may be responsible for additional outcomes that would be outside of the amnesty process for failure to successfully complete the process to be eligible for amnesty.

Sanctions and Penalties

University Sanctions: Any member of the Piedmont University faculty, staff, or student body who violates the Code of Conduct shall be subject to corrective disciplinary actions and penalties up to and including expulsion from university academic programs, termination of employment, and referral to the appropriate state, federal, or local authorities for prosecution in the courts. State, Federal, and Local Sanctions: In addition, depending on the nature of the crime, persons convicted of violating federal and state laws prohibiting the unlawful use, possession and distribution of illegal alcohol or drugs may face sanctions such as heavy fines; incarceration for various periods of time, including life; forfeiture of assets; and suspension or loss of drivers, business, or professional licenses.

The following are possible disciplinary actions which may be assigned for an infraction of the Code of Conduct. This list is not exhaustive and may modified to meet the particular circumstances of any given case.

Community Service- A specified number of hours of work to be performed by the student to give back time taken away by the action of the party involved in the violation. Assignments of Community Service hours will be emailed following sanctioning. They may include student Life and Leadership/Housing/Student Success Center, Maintenance/Daniel Hall or off campus entities pre-approved by the Director of Residence Life or Vice President of Student Affairs.

Counseling-Students may be required to receive counseling by a Piedmont University counselor, local provider, or community support group depending on the circumstances of the violation. They may request that the student meet a specified number of sessions for issues including, but not limited to, anger management, substance abuse, and personal circumstances.

Citation-Written documentation for violation of a state or federal law

Disciplinary Suspension- Temporary severance of the student's relationship with the University for a specified period of time.

Drug Testing-Random summons to look for the presence of one or more illegal or prescription drugs

Drug Testing Consequences-The threshold for THC/Cannabinoids (regardless of source marijuana or CBD supplements) as 150 ng/ml.  Therefore, Piedmont University has established the following departmental guidelines for those who are tested. Any traceable amount of THC in their system under 150 ng/ml will be treated as a first offense sanction. For those that have 150 ng/ml will be treated as a second offense level or above sanction. Failure to submit a drug test will be considered a positive test and may also be subject to additional athletic sanctions. 

Disciplinary Probation-A student might be given a period of time where if further violations occur there could be additional and more serious sanctions. Violations pertaining to conduct regulations while on probation may result in severe disciplinary sanctions, to include suspension or expulsion from the institution. Notice to the student that any further, major disciplinary violation may result in suspension. Disciplinary probation might also include one or more of the following: the setting of restrictions, the issuing of a reprimand, or restitution.

Education Assignment-Assignment given to help educate and prevent continued behavior. These can be in the form of written, practical, workshop, training, or online.

Expulsion- Permanent severance of the student's relationship with the University. This severance includes being barred from campus.

Fines- A specific financial penalty charged to the student responsible. Students may be fined for damages or tampering with university property depending on the severity of the violation.

Health and Safety Check-Randomized entry into a space to identify any potential hazards or safety violations in the campus owned space.

Immediate Suspension- The student may be required to leave the campus immediately if, in the opinion of the Vice President of Student Life and Leadership, the student's presence on campus would be detrimental to the institution. Suspension without a hearing shall continue until the disciplinary process is completed. Best efforts will be made to schedule and complete the disciplinary process as promptly as possible.

Limited Suspension- A student may be denied certain privileges for a specified period of time. These privileges may include, but are not limited to, class attendance, housing, parking on campus, participation in extracurricular activities, ID card privileges, access to institutional facilities, and access to the campus.

Restitution- Reimbursement for damage to or misappropriation of property. This may take the form of appropriate service, apology, or other compensation.

Room Entry and Searches-The university reserves the right and the students as part of their housing agreement, agree to allow the University to enter student rooms for the purpose of:

• Health and safety inspections
• Enforcing University policies as outlined in the student handbook, code of conduct and residence life housing contract
• Facility improvements and routine maintenance.
• Managing rooms in the event of an epidemic or emergency that jeopardizes the well-being of the occupant or other students.
• Maintaining a quiet environment where residents may sleep and study
• Unscheduled/reasonable suspicion room inspections to ensure policies in the student handbook and housing contract are being followed

Room Change – Requirement to vacate a residence hall or assigned space for violation of residence hall policies and/or other institutional policies. Students are not allowed to visit any residence hall or be in the vicinity of a hall when assigned this sanction.

Alcohol and Drugs

Possession, use, sale, gift, or other transfer of intoxicants in any form or manner on the University campus is strictly prohibited (see Piedmont Village exception). Any student present during the violation of this policy may also be subject to judicial action. Students under the age of 21 who have consumed alcohol or anyone who has used illegal drugs are in violation of state law and subject to arrest and/or sanctions.

Additional sanctions can be assigned with any offense and can include but are not limited to: counseling services, parental notification, drug testing, restorative justice assignments, restitution for damaged property, party host fine, letter to athletic coach. or educational sanctions etc. Piedmont University is committed to the health and well-being of the members of its staff, faculty, and student body. As part of this commitment, the college complies with all federal, state, and local laws that regulate or prohibit the possession, use, or distribution of alcohol or illicit drugs. Violations of such laws that come to the attention of college officials will be addressed within the college and/or through prosecution in the courts.

As administrator of certain federal-funded financial aid programs for students, Piedmont University adheres to the provisions of the Drug-Free Workplace Act and the Drug-Free Schools and Communities Act Amendment. Also, as administrator of certain state-funded financial aid programs for students, Piedmont University adheres to Georgia's Drug-Free Postsecondary Educational Act.

Accordingly, all Piedmont University full-time, part-time, and temporary faculty, staff, and students (hereinafter collectively referred to as "faculty/staff/students") are notified of the Standards of Conduct that Piedmont University will apply to all activities conducted on college-owned property and to all other college-sponsored activities. This policy and any revisions thereto, shall be made available in the Policies and Procedures Manual and the Student Handbook to all faculty/staff/students (including student employees).  A review of this policy shall be conducted once every two years.

All Piedmont University faculty/staff/students are prohibited by the university from unlawful possession, use, manufacture, dispensing, or distributing alcohol or illegal drugs on college-owned property or at university-sponsored activities. Further, no alcoholic beverages shall be served or consumed on university property, with the exception of college-owned homes occupied by faculty or staff, in which locations the consumption and service of alcohol must comply with all federal, state and local laws and the Piedmont Village Residence Hall. At university-sponsored functions attended only by students, faculty and staff, alcoholic beverage service and consumption shall comply with requirements of all federal, state and local laws.

Piedmont University expects all of its faculty/staff/students and all college-sponsored organizations to comply with applicable state, federal, or local laws pertaining to the use, possession, manufacture, dispensation, or distribution of alcohol or illegal drugs.

Conduct in On-Campus Classes or Laboratories

A conducive classroom environment is imperative for optimal learning outcomes. To reduce needless noise and confusion, students must take responsibility for proper and respectful behavior. A responsible Piedmont University student is expected to:

1. Report to each class promptly and quietly. If you must arrive late for class, please approach quietly to prevent disturbing others' concentration and attention while they work.
2. Bring all of the resources and materials you need for each class. Organize them on your desk and get ready to start working.
3. Give your instructor your undivided attention. Learning requires concentration and work. You’ll want to learn everything you can.
4. Prepare your assignments completely and in advance. Be ready to make a contribution to the class when called upon. If you have difficulty in your study efforts, you should consult your instructor regarding effective study techniques or reach out to the Student Success Center.
5. Maintain a polite and courteous attitude throughout each class time. Avoid interrupting people when they are contributing to the class. Participate in class discussions and consider others' contributions. Listen to what others have to say and respect their ideas, even if they are contrary to what you believe.
6. Be academically responsible. Review all required materials, acquire all assignments and prepare them on time.
7. Do not cheat or plagiarize. Do not help another person cheat or plagiarize.
8. Refrain from bringing minor children to class unless the minor child is in a special or summer program and has permission from the instructor.
9. Turn off electronic devices during classes, lectures, library, laboratories, media centers during business/university sponsored events unless approved by instructor and/or college official.

Failure to adhere to the rules and expectations will result in a student conduct conference which may result in university sanctions which include but are not limited to fines, community service, suspension, and/or expulsion.

Abandoned Property

The student will receive an email within 24 hours with information of the property being collected from the space, as well as how the student can retrieve the property. If no communication is received or the property is not retrieved within the timeframe all items will be donated. Exceptions to donations include medications, documents with personal information, etc., such items will be shredded or discarded.

Items that are left behind such as but not limited to: fabrics and bedding that have been “soiled” will be removed from the space and discarded. Students who are returning, Fall semester to Spring semester, and have left items that are ‘soiled’ will be contacted by Residence Life about removal of the item(s).

Bullying or Harassing Behavior

Piedmont University does not condone or tolerate bullying or harassment. Bullying or harassment is defined as any pattern of gestures, written, electronic, or verbal communication, physical act, or threatening communication that puts a student or university employee in fear of harm or property damage, or creates a hostile environment. by substantially interfering with or impairing a student’s education, performance, opportunities or benefits.
A "hostile environment" is one in which the victim subjectively perceives the conduct as bullying or harassing, and the conduct is objectively severe or pervasive enough for a reasonable person to conclude that it is bullying or harassing behavior. Bullying or harassment is not tolerated on university property, at university-sponsored events, or on university transportation. It is also not tolerated off campus if it disrupts the educational environment or harms students' welfare.

Piedmont University will make every reasonable effort to ensure that no one participates in reprisal or retaliation against a victim, witness, or person with reliable evidence regarding an act of bullying or harassment. Piedmont University encourages anyone who witnesses or has verifiable evidence that a student or college employee has been subjected to bullying or harassment to report the incident to the appropriate official.

Campus Protest and Rallies Regulations

If a student/student organization or off-campus group intends to organize a demonstration or event that may attract a large crowd or need the presence of campus police, the entity must receive approval from the Dean of Students and Vice President of Student Affairs .  Requests must be submitted ten days before to the event and approved 48 hours before the activity. A facility request form needs to be completed and approved. Each campus has a specific space for such activities. Locations are listed below:

Demorest Campus - grassy area outside of Swanson Center.

Athens Campus - grassy area outside of Athens building

Commercial Enterprises

Use of University property and any University resource for the conduct of commercial enterprises and/or business is prohibited.

Damage to Property

Malicious or unauthorized, intentional damage or destruction of property belonging to the University, to a member of the University community, or to a visitor to the campus, is prohibited.

Disciplinary Records

Piedmont’s policy regarding access to and privacy of records maintained by it concerning students is contained in the institution’s FERPA policy found at https://www.piedmont.edu/ferpa.  Disciplinary records are defined as those records (maintained in any format) which relate exclusively to violations of the Student Code of Conduct which have been adjudicated by a campus official(s).  Complaints or allegations which have been dismissed or withdrawn are not considered disciplinary records. A student disciplinary record includes and is limited to: 1. violation report, 2. sanction sheet, 3. documents presented as evidence during any hearing, 4. record of any student conduct conference meeting, 5. appeal letter with accompanying documents, 6. final disposition of appeal. Students may review their disciplinary records but will not be provided copies of them.  Students seeking to inspect their disciplinary record should make an appointment with the Dean of Students or the Vice President of Student Life and Leadership. 

Discrimination

It is the policy of Piedmont University not to discriminate in its educational programs, activities, or employment on the basis of sex, gender identity, sexual orientation, physical or mental disability, pregnancy, race, age, religion, color, national or ethnic origin, veteran status, genetic information, or any other category protected by applicable federal, state, or local law.

Inquiries or complaints from students or employees concerning the prohibition of discrimination on the basis of sex in this statement should be directed to:

Title IX and Compliance Coordinator

Mia Borgstrom 

Daniel Hall, Room 218

1021 Central Avenue

PO Box 10

Demorest, GA 30535

(706)894-4207

titleix@piedmont.edu

Inquiries or complaints from students, other than on the basis of sex, concerning any of the prohibitions of discrimination in the statement should be directed to:

Title IX and Compliance Coordinator

Mia Borgstrom 

Daniel Hall, Room 218

1021 Central Avenue

PO Box 10

Demorest, GA 30535

(706)894-4207

titleix@piedmont.edu

Inquiries or complaints from employees concerning any of the prohibitions of discrimination in this statement should be directed to:

Letitia Roller
Assistant Vice President of Human Resources and Compliance

Daniel Hall – Room 209C
1021 Central Avenue
P.O. BOX 10
Demorest, GA 30535

(706) 778-8500

hr@piedmont.edu

Students and employees may also submit a charge of discrimination to the U.S. Department of Education, Office for Civil Rights:

U.S. Department of Education Office of Civil Rights

400 Maryland Ave., SW

Washington, D.C. 20202-1328

1-800-421-3481

Email Address: ocr@ed.gov
Web: https://www2.ed.gov/about/offices/list/ocr/index.html

Employees may also submit a charge of discrimination to the Equal Employment Opportunity Commission:

Equal Employment Opportunity Commission Atlanta District Office

100 Alabama Street, SW, Suite 4R30

Atlanta, GA 30303

1-800-669-4000

Email Address: info@eeoc.gov

Web: https://www.eeoc.gov/

Disorderly Assembly

1. No students shall assemble on campus for the purpose of creating a riot, destruction, or disorderly diversion which interferes with the normal operation of the University.
2. No student or group of students shall obstruct the free movement of other persons about the campus, interfere with the use of University facilities, or materially interfere with the normal operation of the University.
3. The abuse or unauthorized use of sound amplification equipment is prohibited.

Disorderly Conduct

1. Disorderly or obscene conduct or breach of the peace on University property or at any function sponsored or supervised by the University or any recognized University organization is prohibited.
2. No student shall push, strike, or physically assault any member of the faculty, administration, staff, student body, or any visitor to the campus.
3. No student shall sexually assault any member of the faculty, administration, staff, student body, or any visitor to the campus.
4. Conduct on University property or at functions sponsored or supervised by the University or any recognized University organizations, which materially interferes with the normal operation of the University is prohibited.
5. Verbal or sexual harassment is prohibited.
6. No student may misrepresent facts, falsify, or lie to University officials.
7. No student shall disobey a lawful order of a University official including, but not limited to failure to evacuate a building during a fire alarm or refusing to present an ID upon request. Failure to cooperate with and show respect for University faculty, staff (including Resident Assistants, Resident Coordinators, and Resident Directors), guests, or vendors is prohibited. This includes but is not limited to verbal offensiveness and obscene gestures.

Explosives

No student shall possess, furnish, sell or use explosives, weapons, or ammunition of any kind on University property, or at functions sponsored or supervised by the University or any recognized University organization.

Falsification of Records or Reports

No student shall, or attempt to, alter, counterfeit, forge, or cause to be altered, counterfeited, report, or forged, any record, form, or document used by the University.

Federal Student Aid- Drug Convictions

Drug Convictions:  Student Financial Aid Eligibility

FEDERAL AID

Beginning with the 2021-2022 year, the U.S. Department of Education is removing the suspension of eligibility for Title IV aid, (Pell, SEOG, Federal Work Study, Federal Direct Student Loans) due to a drug conviction that occurred while receiving Title IV aid. Since the 2021-2022 year FAFSA is already in the processing cycle, the drug conviction question will remain on the FAFSA until the Department phases it out in the next year cycle. Institutions will ignore any flags or comment codes related to the previous drug conviction requirement and will not request resolution actions from the student. Institutions will proceed to award and disburse Title IV aid to students if they are otherwise eligible.

STATE AID

The drug conviction requirement remains in effect for all State aid (all HOPE/Zell and GTEG funds). The requirement is included in State of Georgia regulations and can only be removed or changed by State legislative action.

If you have any questions about drug conviction and how it affects your financial aid, please contact the Financial Aid Office at 706-776-0114 or finaid@piedmont.edu

Fire Safety

1. No student shall tamper with fire safety equipment, which includes fire doors, alarms, signs, extinguishers, pull boxes, hoses or other firefighting equipment. A $500 fine will be charged to all violators.
2. The possession or use of fireworks on University property or events sponsored or supervised by the University or any recognized University organization is prohibited. Fireworks are defined as any substance prepared for the purpose of producing a visible or audible effect by combustion, explosion, or detonation.
3. The unauthorized possession, sale, furnishing, or use of any incendiary device is prohibited.
4. No student shall set or cause to be set any unauthorized fire in or on University property.
5. Students must evacuate University facilities during fire drills or any University safety procedures.

Gambling

The playing of cards or any other game of skill or chance for money or other items of value is prohibited unless it is through an authorized university activity.

Hazing

Starting in 2025, Piedmont University adopted the Stop Campus Hazing Act (SCHA) as signed into federal law in 2024. The SCHA defines the term hazing to mean any intentional, knowing or reckless act committed by a person (whether individually or in concert with other persons) against another person or persons regardless of the willingness of such other person to participate, that

                       This includes, but is not limited to:

Piedmont Unversity also adopted the Stop Campus Hazing Act definition of a student organization, which is “an organization at an institution of higher education (such as a club, society, association, varsity or junior varsity athletic team, club sports team, fraternity, sorority, band or student government) in which two or more of the members are students enrolled at institute of higher education, whether or not the organization is established or recognized by the institution.”

In addition to the SCHA, Piedmont University also administers the hazing definition as laid out in Code of Georgia is GA Code § 16-5-61 (2024)

    (a) As used in this Code section, the term:

        (1) "Haze" or "hazing" means to subject a student to an activity which endangers or is likely to endanger the physical health of a student or coerces the student through the use of social or physical pressure to consume any food, liquid, alcohol, drug, or other substance which subjects the student to a likely risk of vomiting, intoxication, or unconsciousness regardless of a student's willingness to participate in such activity.

        (2) "School" means any unit of the University System of Georgia, any unit of the Technical College System of Georgia, or any private postsecondary school, college, or university in this state.

        (3) "School organization" means any association, corporation, order, club, society, fraternity, sorority, athletic team, or a group living together which has students or alumni as its principal members, including local affiliate organizations.

        (4) "Student" means any person enrolled or prospectively enrolled in a school in this state.

(b) It shall be unlawful for any person to haze any student in connection with or as a condition or precondition of gaining acceptance, membership, office, or other status in a school organization.

(c) Any person who violates this Code section shall be guilty of a misdemeanor of a high and aggravated nature.

All student organizations, clubs, and teams must file a hazing policy compliance form with the Office of Student Life. This document will be provided to the organization’s advisor/coach and completed copies will be kept on file with the Director of Student Life and the University compliance officers.

In addition to the examples provided in the SCHA, Piedmont University expands the definition for hazing activities.  It is important to remember that these examples are considered hazing regardless of willingness to participate. The University includes in its definition as examples of hazing: 

The examples provided are not intended to be an exhaustive list of every possible hazing violation. The base definition of “any intentional, knowing or reckless act committed by a person (whether individually or in concert with other persons) against another person or persons regardless of the willingness of such other person to participate” is measure used to gauge and determine whether an action/behavior is considered hazing.

How to Report Hazing Incidents

To report a hazing incident, fill out a form on Advocate with as much information as possible.  Use the following link to access Advocate:

https://piedmont-advocate.symplicity.com/collections/student_life.

Responsible employees must report all incidents they suspect could violate hazing policy immediately but no later than 24 hours of learning of the incident. 

The Process used to Investigate Hazing Incidents

The University will follow the process set out in the Code of Conduct policy in the Student Handbook. Hazing investigations will follow the formal hearing procedures outlined in the Code of Conduct in the Student Handbook. Student Organization violations will be investigated through the formal process with a representative from Student Life and/or Athletics involved depending on the nature of the organization.

STATEMENT OF POLICY REGARDING PREVENTION AND AWARENESS PROGRAMS RELATING TO HAZING

Hazing awareness and prevention programs include online training for students, faculty and staff through Vector Solutions, at least once each academic year.  The training provided through Vector Solutions is researched based/evidence based and updated in accordance with the SCHA as of June 23, 2025.  The Vector Solutions training includes topics such as how to identify elements of hazing behaviors, leadership strategies to prevent hazing, bystander intervention strategies, and trauma-informed content, learners understand impact of hazing on individuals and the Piedmont University community. 

Students must complete the training within 45 days of the first full session day each year.  If a student’s first day as a Piedmont University student is the Spring or Summer semester, they must complete the Vector training within 45 days of the first day of the full session.  Students must complete the training annually.  Failure of any student to complete and pass the Vector hazing training module within 45 days of the first day of full session of their first semester and with 45 days of the first day of the full session annually will result in violation of the Student Code of Conduct.  Students must score at least 80% to pass.  The University student conduct case managers will work with the University compliance officers for completion updates.

Additionally, the University plans to partner with various campus partners and student organizations to provide continual education throughout the year. One example of this is a program designed around the University of Virginia’s Gordie Center-produced video The Longly Dog. This 15-minute video addresses hazing and substance misuse in a narrative format based on the death of Alasdair Russell.  An emphasis is placed on providing bystander intervention training to students on a regular basis. The University will also utilize passive measures to display policy reminders, reporting methods, and safety resources through bulletin boards, stickers, and digital signage around campus.

TRANSPARENCY

Piedmont University has not found a recognized or established student organization responsible for a hazing violation as of the publication of this policy. The University will include hazing as part of it’s annual Clery Campus Safety reporting information and it will be displayed on the Campus Safety website for public access. This information will be updated each semester.

Discrimination Relating to Race, Color, Ethnic or National Origin, Religion, Sex, Sexual Orientation, Age, Disability, or Veteran Status

Any student, faculty member or staff member who believes that their rights have been invaded, violated or ignored by a member of the faculty, staff, or by a student has the right to submit a grievance to the Title IX Coordinator or the Director of Human Resources at:

Title IX Coordinator

Title IX and Compliance Coordinator

Mia Borgstrom 

Daniel Hall, Room 218

1021 Central Avenue

PO Box 10

Demorest, GA 30535

(706)894-4207

titleix@piedmont.edu

Assistant Vice President of Human Resources and Compliance

Letitia Roller

1021 Central Avenue

Room 208 Daniel Hall
P.O. BOX 10
Demorest, GA 30535
(706) 778-8500 ext. 2858
lroller@piedmont.edu

Joint Responsibility for Infractions

Students who knowingly act in concert to violate University regulations have individual and joint responsibility for such violations and such concerted acts are prohibited. Students are responsible for the behavior of non-students accompanying them on campus. Any student present during a violation of the Student Code of Conduct may be subject to judicial action whether or not the student actively participated in the violation.

Misuse of University Name

The use of the University's name for soliciting funds or for some other activity without prior approval of proper University authorities, or any unauthorized use of the University's name, is prohibited.

Reckless Endangerment

No student shall engage in any act or conduct that could result in injury to the life or the property of that student or any other student, faculty or staff member of the general public. Such an act or such conduct, whether intentional or unintentional, shall include but not be limited to the following: violations of health and safety standards, operation of motor vehicles, etc.

Reasonable suspicion includes, but is not limited to, suspicious odors, paraphernalia, extreme and/or erratic behavior, verbal reports or anonymous tips which are credible in the opinion of an official, symptoms commonly associated with non-prescription or illegal drug or alcohol use, and traces of non-prescription or illegal drugs or alcohol

Repeated Violations

Repeated violations of published rules and regulations, which cumulatively indicate an unwillingness or inability to conform to the student life standards of the University, may result in dismissal.

Solicitation

The term “solicit” is defined as the taking of orders, sales, rentals or donations. This definition applies to activities by any on-campus or off campus individual or group. Private businesses or solicitation may not be conducted on college premises, residence halls, or academic buildings except a university sponsored event and/or when a student organization has requested a particular service and when such service is directly relevant to the purpose of that organization. Any solicitation on campus must have the approval of the Director of Student Life whether such solicitation is by an officially recognized student organization, university organization, a governmental agency or other. Such requests must meet the following criteria:

1. Door-to-door solicitation by outside entities is not permitted.
2. Activities do not conflict with the educational purposes of the University.
3. No disruption of traffic either vehicular or pedestrian is involved.
4. Funds derived from activities must be used for purposes consistent with the goals of the organization.
5. A detailed written report of funds raised for club activities must be submitted to the Dean of Students
6. Campus mail may not be used for political or religious information or fundraising.
7. Request must be approved forty-eight (48) hours in advance of activity.
8. Policies (i.e. residence hall regulations) governing solicitation in non-academic and academic areas must be followed.
9. Activities held outside on campus grounds/premises must be restricted to a specified and acceptable area

The following types of solicitation, when approved by the appropriate administrative office, are permitted:

1.   Approved fund-raising activities by organizations related to the University.

2.   Distribution of information in public areas.

3.   All other solicitation is prohibited.

Theft

1. No student shall take, attempt to take, keep in their possession, or attempt to sell any items of university property, or items belonging to students, faculty, staff, student groups, or visitors to the campus without proper authorization and/or payment.
2. No student may steal, or attempt to steal services. For example, students may not eat in the dining hall or use university equipment without proper authorization. 

Tobacco-Free Campus

Piedmont University is a smoke-free and tobacco-free campus. All students, staff, faculty and visitors are prohibited from smoking and using, selling, free distributing, and advertising tobacco products and electronic smoking devices (ex. e-cigarettes) in all facilities and on all University property, including University-owned vehicles, and in any privately-owned vehicle parked or operated on University property.

Trash

No student shall improperly dispose of bottles, cans, cigarette butts, or any other form of litter on campus. Designated containers are provided for proper disposal of all litter or recyclables.

Unauthorized Entry or Use of University Facilities

1. No student shall make unauthorized entry into any building, office, or other facility, nor shall any person remain without authorization in any building after normal closing hours. Students may not allow others into unauthorized areas.
2. No student shall make unauthorized use of any University facility.
3. Duplication of Piedmont University keys is prohibited.

Violation of Outside Law

Violations of local, state, or federal law, on or off campus, are prohibited. The University may take action in conjunction with or independent of local, state, or federal authorities.

Campus Motor Vehicle

All motor vehicles must display a valid university parking permit before they may be parked on university property, with the exception of those parked in visitor pay areas and 30-minute spaces, which do not require the display of any type of permit.

Under no circumstances may rollerblades, hoverboards, or skateboards be used in campus buildings or on benches, steps, or walls, except in designated recreation areas.

A student whose car is not properly registered or who parks in a non-designated space is subject to ticketing, towing, and/or impounding at the student's expense. Students who accumulate three parking violations in one semester may lose their campus parking privileges. Parking tickets may be appealed by completing an appeal form https://piedmontcollegega.wufoo.com/forms/parking-citation-appeal/. If an appeal is granted, the account will be credited if already paid or the charge will be removed from the student account.

Weapons

Students are prohibited from possession of firearms, ammunition, or weapons of any kind on University property or at events sponsored or supervised by the University or any recognized University organization. The possession or use of any other offensive weapons or perceived weapons such as machetes, bows and arrows, knives, switchblades, swords, and air-soft guns are prohibited.

Withdrawal

Students who have been required to withdraw from the university for medical or conduct reasons shall leave the premises within 24 hours after being notified or sooner if so directed by the Director of Residence Life or the VP of Student Affairs.

Students who have been required to withdraw from the university for student conduct reasons and who desire to be reinstated shall present their requests in writing to the Vice President of Student Affairs

Students who have been required to withdraw from the university for medical reasons and who desire to be reinstated shall follow re-enrollment procedures obtained from the Vice President for Student Affairs.